What are the responsibilities and job description for the Special Projects and Operations Lead position at Reserve Squad?
Key Responsibilities
-
Support senior leadership with scheduling, coordination, follow-up, and execution on key priorities
-
Manage and support special projects from planning through completion
-
Prepare agendas, presentations, meeting materials, notes, and follow-up action items
-
Track deadlines, deliverables, and next steps across multiple workstreams
-
Help improve internal processes, team coordination, and operational efficiency
-
Support internal communications and help keep teams aligned
-
Provide administrative support as needed
-
Assist with onboarding, event coordination, and other team logistics
-
Support marketing and communications projects such as collateral updates, website coordination, social media support, and event materials
-
Step into new needs quickly and provide practical support wherever needed
Qualifications
-
4 to 8 years of relevant experience in operations, project coordination, executive support, communications, marketing support, or a related role
-
Strong organizational and project management skills
-
Excellent written and verbal communication
-
Ability to manage many moving pieces with strong attention to detail
-
Strong judgment, professionalism, and discretion
-
Comfortable working with senior leaders and across teams
-
Proficient in Google Workspace, Microsoft Office, and common project management tools
Ideal Candidate
-
Highly organized and dependable
-
Resourceful and proactive
-
Comfortable working in a fast-paced, evolving environment
-
Able to balance detail management with big-picture awareness
-
Willing to jump in and help across a variety of functions
-
A strong executor who helps things move forward