Research Services Coordinator

Job Title

Research Services Coordinator

Agency

Texas A&M University - Kingsville

Department

Grants & Contracts

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University–Kingsville

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

For more information, click here.

Position Overview

The Research Services Coordinator, under direction, coordinates the review of sponsored and non-sponsored research agreements and monitors on-going agreements to ensure compliance. Negotiates sponsored and non-sponsored research agreements and their terms and conditions in compliance with the law and policy and procedure, and coordinates with researchers on updating annual disclosures and management plans.

Essential Duties And Responsibilities

Research Agreements & Contract Administration

• Assist with negotiating sponsored and non-sponsored research agreements to ensure compliance with university policies and applicable federal and state laws
• Review, analyze, and coordinate terms and conditions of agreements for compliance and institutional requirements
• Track agreements to ensure timely execution and maintain accurate agreement logs
• Coordinate resolution of contract issues with researchers, department heads, and academic leadership
• Review and process related agreements including Non-Disclosure Agreements (NDAs), Confidentiality Agreements, and Data Transfer Agreements
• Coordinate consultations with the Office of General Counsel, Technology Commercialization, TAMUS Risk & Compliance, and other relevant offices
• Facilitate revisions and approvals related to award documents, including budget changes, Principal Investigator changes, time extensions, and funding modifications
• Coordinate issuance and modification of subawards throughout the award lifecycle
  
  

Research Compliance & Regulatory Oversight

• Monitor compliance of research agreements to ensure ongoing adherence to federal, state, and University regulations
• Assist in identifying and researching new and emerging regulatory requirements
• Support Financial Conflict of Interest (FCOI) compliance processes, including annual disclosures and management plans
• Assist in monitoring nepotism and other research-related compliance matters
• Support subrecipient monitoring activities and FFATA reporting requirements
  
  

Administrative Support

• Assist with issuing New Award Notices and coordinating compliance review and account establishment
• Support proposal preparation, review, and submission processes as needed
• Manage communications through the ORI/OSR shared email system for research administration inquiries
• Maintain and update internal tracking systems and databases for agreements and awards
• Prepare and assist with monthly and ad hoc reports
• Coordinate with sponsors, researchers, and administrative staff to support project and award administration
• Process and deposit incoming checks in coordination with the Business Office
• Attend meetings (e.g., JAG) and communicate updates to the office
  
  

Other Duties

• The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
  
  

Required Qualifications

• Education – Bachelor’s degree in an applicable field or equivalent combination of education and experience.
• Experience – Two years of related experience in a university or business environment performing duties related to accounting and/or developing budgets, and/or project management, and/or proposal administration including proposal preparation and/or identifying potential sponsor/funding opportunities.
  
  

Knowledge, Skills, And Abilities

• Ability to effectively communicate both orally and in writing
• Ability to positively and professionally interact with faculty, staff and sponsors
• Excellent communication and presentation skills
• Strong interpersonal and organizational skills
• Working knowledge of office software and other programs
• Ability to orally comprehend and express information and use inductive and deductive reasoning
• Ability to multitask and work cooperatively with others
  
  

Other Requirements

Physical Requirements

• Some lifting/carrying of classroom/presentation materials (specify weight limitations specific to program needs i.e. ability to lift, carry, load or unload up to _10___lbs. of instructional materials)
• Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines
  
  

Other Requirements And Factors

• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
• This position may require work beyond normal office hours and/or work on weekends for work completion.
• This position requires satisfactory job performance
  
  

Why Join the Javelina Nation?

Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals
  
  

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here.

4DX: TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits

Compensation: Commensurate with experience

Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees’ well-being, professional growth, and financial security.

BENEFITS (rules, Policies, Eligibility Apply)

With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance

• Medical
• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university:
• Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
  

On-Campus Wellness Opportunities

• TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.
  
  

Work Life Solutions

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources
  
  

Tuition Benefits

• Employee Tuition Assistance Program
• Book scholarships
• Public Service Loan Forgiveness
  
  

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
• Voluntary Tax Deferred Account/Deferred Compensation Plan
  
  

Employee Leave

• 8 hours of vacation per month
• 8 hours of sick leave per month
• 8 hours of paid Birthday leave
• 12-15 paid holidays per year
  
  

Additional Information

A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Application Instructions

During the application process applicants have one opportunity to enter the requested information, upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment Applications Must Include

• Completed online application
• Cover Letter/Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• Contact information for 3 professional references
  
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.