Office Assistant

At RES, we’re looking for purpose-driven individuals who are passionate about restoration and sustainability, and who want their work to make a lasting environmental impact. Our team members go above and beyond, bringing initiative, integrity, and a strong work ethic to every project. Collaboration is key—we thrive on teamwork, open communication, and diverse perspectives. In a field that constantly changes, we value those who are resilient, adaptable, and resourceful in the face of challenges. If you're intellectually curious, eager to learn, and ready to help restore ecosystems and protect natural resources, you’ll find your place here.

We’re looking for a dependable, people-first Office Assistant to keep our space clean, stocked, welcoming, and running smoothly. You’ll be the friendly face at the front desk—greeting visitors, answering phones, and handling day-to-day office needs so the team can focus on their work. 

The Office Assistant keeps our office clean, stocked, welcoming, and running smoothly. You’ll be the friendly face at the front desk—greeting visitors, answering phones, and providing day-to-day support so the team can focus on their work.

What Your Day Will Look Like

Front Desk & Office Support

• Greet visitors and answer phones professionally.
• Assist with scheduling meetings and reserving conference rooms.
• Handle expense reporting for up to seven members of the Leadership Team.
• Manage building and office access: garage stickers, key cards, door fobs, and coordinate with IT for Brivo app access.
• Perform basic data entry and document preparation.
• Support internal communications and announcements.
• Report and follow up on building repair needs; coordinate with vendors for maintenance and deliveries.
• Other duties as assigned.

Kitchen & Breakroom

• Make coffee and check/replenish kitchen supplies daily.
• Run the dishwasher at the end of each workday; unload by 8:30 AM.
• Clean refrigerator, microwave, and cooking areas weekly.
• Keep all kitchen areas clean and organized.
• Coordinate basic maintenance: call a plumber for issues; track and schedule water/ice filter changes.

Mail, Supplies & Printing

• Receive deliveries and manage outgoing mail.
• Sort and distribute mail and packages.
• Keep the mail/copy room tidy and fully stocked (paper and other supplies).
• Order office supplies as needed.
• Coordinate service with printer technicians when required.

Meeting Rooms

• Ensure all meeting rooms are clean and ready throughout the day.
• Wipe whiteboards at the end of each day.
• Remove drinks, food, and trash between meetings and at day’s end.

Snacks & Errands

• Drive the company vehicle to Costco once a month to purchase approved snacks.
• Restock snacks and general office supplies regularly.

Qualifications

Required

• High school diploma or equivalent, plus relevant office experience.
• Valid Texas driver’s license with a clean driving record.
• Must hold a valid Texas Notary Public commission or be eligible and willing to obtain one shortly after hire.
• Proficiency in English; ability to read and follow written instructions.
• Basic skills in Microsoft Office (Word, Excel, Outlook) and expense reporting systems (e.g., Concur).
• Strong organization and time-management skills with excellent attention to detail.
• Professional, friendly, and discreet with confidential information.
• Ability to lift up to 25 lbs.

Preferred

• Spanish language skills.

Work Environment & Schedule

• Onsite position seated at the front desk with frequent interaction across the office and with visitors.
• Regular local errands using a company vehicle (Costco and supply runs).

Please note that the “Day in the Life” section is not intended to be an exhaustive list of job duties, but rather a representative snapshot of typical responsibilities and work experiences at RES.

RES is an Equal Opportunity Employer and a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.