Records & Information Management Specialist

Description

Do you want to work for a company that cares about you as a person, not just a number? For a company that provides outstanding leadership? For a company that offers exceptional benefits? RER Solutions, Inc., could be your new home.

RER Solutions, Inc. is accepting resumes for a Records and Information Management Specialist to join our exceptional workforce. The Records & Information Management Specialist will perform records management duties for the OTIM Records and Information Management Section (RIM).

RESPONSIBILITIES

• Assist the Division of Records and Information Liaison with onboarding and offboarding activities and services
• Provide support to RIM in the preparation of a variety of reports for submission to larger agency reports, and the technical maintenance of any reporting systems
• Provide support in managing office documents, files, and folders
• Assist in the development and implementation of training classes in the areas of records and information management
• Receive and manage records indexes capturing information about the Agency records and files, secure them, and provide records retrieval assistance
• Assist in the management of FHFA’s forms and guidelines program
• Assist in creating, maintaining, and updating the electronic records and information management application, scanning documents, confirming receipt of requests, drafting general communications, and processing invoices
• Provide administrative support on RIM program responsibilities and special projects, including preparing various documents in hard copy and electronic formats
• Organize meetings, capture discussions, and track action items
• Transfer essential records to off-site storage, distribute materials, and perform other duties as needed

Requirements

• Minimum of US Citizenship required to obtain client-issued Public Trust
• Knowledge of effectively managing and organizing documents and files in an electronic environment, record keeping issues involved in the life cycle of paper and electronic records, records schedules, essential records, and procedures for retiring and transferring records
• Strong knowledge and abilities in administrative procedures and practices, including tracking and updating programs/projects, requisitions, and invoice processing
• Demonstrated advanced skill in operating various computer software packages, including Microsoft Office 365 suite of applications
• Ability to effectively manage time and prioritize work to achieve required results and due dates
• Ability to work effectively with staff and management of all levels and personnel from outside the agency (orally and in writing)
• Skill in diplomacy, tact, and handling stress under pressure
• Producing work with quick turnaround times, adjusting to changing requirements, and handling high-pressure situations
• Excellent written and oral communication skills with superb ability to translate ideas into clear, compelling messaging for a variety of materials, including press releases, fact sheets, presentations, webpages, briefing materials, talking points, and more
• Excellent attention to detail and an understanding of fundamental business writing
• Expertise in Microsoft Office Products (i.e., Word, Excel, PowerPoint, and Outlook)

EDUCATION: Bachelor’s Degree

COMPENSATION: Includes paid holidays, vacation, sick leave, 401k matching, life insurance, health, vision, and dental benefits.

This position is not available for Corp-to-Corp or 3rd party sourcing.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.