Marketing Assistant

Marketing Assistant – Job Description

Position Title: Marketing Assistant

Location: Hybrid, US (some days required at CT BioR)

Job Status: Contractor, Part-Time, 30 hours per week

Reports to: Marketing Manager

Reprotech is the leading provider of products and services for the safeguarding, management, and long-term storage of reproductive specimens. Reprotech's combined portfolio includes seven U.S. purpose-built biorepositories, advanced cryostorage management technologies, and global digital chain-of-custody solutions. Through its TMRW, Matcher, and Cryologix family of companies, Reprotech partners with fertility centers to help reduce risk, improve traceability, streamline workflows, and safeguard specimens throughout their journey. Built on decades of experience and driven by continuous innovation, Reprotech's rigorous compliance standards and operational excellence set the benchmark for protecting specimens from clinic to cryostorage and back, ensuring customers have secure options for preserving what matters most, today and for the future.

Position Summary

We are seeking an organized, detail-oriented, proactive Marketing Assistant to support marketing activities across the Reprotech portfolio, including Reprotech Cryostorage, Cryologix, Matcher, and TMRW.

This hands-on role will focus primarily on event and conference support for our US and Worldwide conferences, while also assisting with marketing campaigns, content and collateral, internal communications, digital channels, and day-to-day marketing needs. The successful candidate will help keep projects organized, communications clear, and marketing activities moving forward. Working closely with the Marketing Manager and wider international marketing team, the role offers an excellent opportunity to develop a broad range of marketing skills while contributing to the growth of a global healthcare technology business.

Detailed Duties & Responsibilities

• Assist and support the wider marketing team across the following areas:

Events & Conferences

• Help to coordinate and support event logistics, including registrations, accommodation, suppliers, shipping, exhibition materials, schedules, and internal updates.
• Assist with pre-event preparations, including presentations, exhibitor signage, handouts, and giveaways. Support post-event follow-up.
• Provide hands-on preparation onsite support once a week or as required at Reprotech’s CT Biorepository.

Marketing Campaigns, Content & Digital Channels

• Assist with campaigns across email, social media, websites, and events, including product launches and customer engagement activities.
• Create and/or update marketing content and collateral, including social media graphics, PowerPoint presentations, conference materials, email content, and website updates.
• Proofread and quality-check materials, applying brand guidelines and approved messaging consistently.

Company Communications & Relationship Coordination

• Assist with internal communications and company announcements, ensuring information is clear and appropriate for the audience.
• Communicate professionally with customers, suppliers, partners, and internal colleagues, providing precise information and confirming next steps.
• Maintain positive working relationships, track follow-up actions, and coordinate marketing requests with Sales, Customer Success, and other teams.

Essential Experience & Skills

• Experience supporting marketing, communications, events, or related administrative activities in a professional environment.
• Hands-on experience supporting events or conferences, including logistics, suppliers, registrations, materials, shipping, schedules, or follow-up. Experience may have been gained through marketing, administrative, project coordination, or related roles.
• Some experience creating and updating marketing content, such as social media graphics, conference collateral, email communications, and PowerPoint presentations, with a good visual eye and an interest in developing broader marketing skills.
• Strong written and verbal communication skills, with the ability to communicate professionally, provide clear and accurate information, confirm next steps, and maintain effective follow-up.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities, track tasks through completion, and meet deadlines.
• Confidence using Microsoft Office, particularly PowerPoint, familiar with Canva, and fluency in English.

Desirable Experience

• Experience in healthcare, MedTech, life sciences, fertility, or another regulated industry.
• Experience supporting international teams, customers, suppliers, or events.
• Experience with website, email, or social media publishing tools; additional language skills; or an interest in healthcare innovation.

Education

• Minimum of an Associate Degree (2-year) or Bachelor's Degree in a relevant field