Front Office Coordinator

Job Overview

We are seeking a dynamic and highly organized Front Office Coordinator to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a warm, professional, and efficient front desk experience. Your energetic approach will help streamline office operations, manage communication channels, and support administrative functions that keep our workplace running smoothly. This position offers an exciting opportunity to showcase your exceptional organizational skills, technical proficiency, and customer service expertise in a fast-paced environment.

Responsibilities

• Greet visitors and clients warmly, providing excellent customer support and ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle front desk duties including scheduling appointments, managing calendars, and coordinating meetings
• Monitor calendar and make sure conference rooms are setup for attorney meetings, client intakes, and legal proceedings
• Maintain organized filing systems, data entry records, and office supplies inventory to support daily operations
• Assist with office management duties including coordinating mail distribution, preparing correspondence, and proofreading documents
• Support client communication efforts by maintaining clear records of interactions and follow-up actions

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and data entry tasks
• Excellent computer literacy with the ability to navigate multiple software platforms efficiently
• Strong organizational skills with keen attention to detail and accuracy in proofreading and document preparation
• Exceptional phone communication skills combined with professional phone etiquette
• Bilingual abilities are a plus to effectively serve diverse client needs
• Previous experience in front desk or personal assistant roles is preferred to ensure seamless office operations
• Ability to manage time effectively while handling multiple priorities in a fast-paced environment

Join us as a Front Office Coordinator where your enthusiasm for organization and exceptional communication skills will make a meaningful impact every day! This paid position offers the chance to develop your career while supporting our vibrant team.

Pay: $20.00 - $23.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $20 - $23