admin and operations coordinator

Company Description

Reno Type has been a trusted partner for Northern Nevada businesses since 1978, offering high-quality printing, mailing, and promotional product services. Our expertise spans digital print capabilities, bindery and finishing, mailing and fulfillment, warehousing, and custom online ordering portals. We focus on delivering practical and cost-effective solutions, helping clients manage resources wisely and reduce waste. Known for our clarity, efficiency, and practical expertise, Reno Type works with business leaders, marketers, and nonprofits who value intelligent and honest partnerships for streamlining operations.

About the role

We are looking for a highly organized, detail-oriented Admin & Operations Coordinator to take ownership of the administrative and compliance functions of the business.

This role exists to ensure that important work gets done accurately, on time, and in a consistent way—even when that work is not fully defined in advance.

Some systems and processes exist today. Others do not. This role requires someone who can take recurring responsibilities, create simple and reliable processes to handle them, and then execute those processes consistently.

This is not a strategic or creative role. It is an execution and ownership role.

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What You’ll Do

Administrative & Compliance Ownership

• Manage workers’ compensation audits and reporting

• Handle insurance documentation and communication

• Complete union reporting accurately and on schedule

• Maintain compliance-related records, deadlines, and documentation

• Coordinate with vendors, auditors, and external partners

Office & Information Flow

• Manage incoming communication (email, documents, requests) and ensure it is routed and handled appropriately

• Ensure important information is captured, organized, and acted on

• Maintain clear and organized digital and physical filing systems

• Reduce dropped balls by making sure nothing important is overlooked

Process Creation & Improvement

• Identify recurring administrative and compliance tasks

• Create simple, repeatable processes for completing those tasks

• Document processes clearly so they can be followed consistently

• Improve processes over time to increase reliability and efficiency

Operational & Administrative Support

• Manage office supplies and vendor relationships

• Support internal coordination across departments

• Assist with special projects and administrative needs as they arise

Light Accounting Support

• Assist with data entry (AP/AR) as needed

• Support the finance function with documentation and organization

• Follow established procedures for handling financial information

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Scope of the Role

This role includes a defined set of responsibilities, but also requires ownership of new and undefined administrative tasks as they arise.

In practice, this means:

• Taking responsibility for recurring work that may not yet be fully documented

• Creating structure where none currently exists

• Ensuring important tasks are handled consistently—not remembered when convenient

This role is not about doing everything.

It is about making sure everything important is handled in a clear, organized, and repeatable way.

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What Success Looks Like

• Deadlines are met without reminders

• Compliance tasks are completed accurately and on time

• Information is organized, accessible, and easy to understand

• Repeatable work is documented and no longer dependent on memory

• Fewer things fall through the cracks

• When something unusual arises, it is flagged and clarified—not guessed at

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Who You Are

• Highly organized and detail-oriented

• Reliable and consistent in your work habits

• Comfortable creating structure in an environment that isn’t fully defined

• Able to take an undefined task and turn it into a clear, repeatable process

• Willing to ask questions and confirm rather than assume

• Calm under pressure and able to prioritize effectively

• Professional in communication with vendors and internal team members

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What This Role Is Not

• Not a strategic or decision-making role

• Not a “figure it out as you go” position

• Not a creative, marketing, or sales role

• Not responsible for company financial strategy or high-level decision making

This is a role for someone who takes pride in getting the details right and building simple systems that keep a business running smoothly.