What are the responsibilities and job description for the Administrative Assistant position at RENO-SPARKS INDIAN COLONY?
Job Title: Administrative Assistant
Department: Housing Job Status: Full-time; Non-exempt
Closing date: Open Until Filled
Position Summary:
This position provides varied, complex and confidential office administrative and accounting assistance to the Human Services staff.
Duties:
- Greets all clients, visitors, community members and others entering the department in a timely and courteous manner;
- Coordinates, processes and schedules appointments and travel for Human Services staff as requested;
- Designs, implements, and maintains comprehensive filing system including related databases for GA, Tribal Crisis Program, Adult Wards, ICWA, and other programs;
- Schedules appointments for GA and conducts follow-up calls;
- Maintains confidential records of all phone calls, appointments, and meetings;
- Responsible for accurate filing of all documents;
- Accepts applications and plan appointment with clients for Crisis Relief interview and submits to Manager for approval;
- Completes procurement procedures for all Human Services budget items and ward’s needs;
- Maintains office supplies, office equipment, and coordinates procurement procedures;
- Plans and organizes special projects as directed by the Manager;
- Ensures the consistent security of all privileged and confidential information in accordance with Tribal, State, and Federal laws, codes, regulations, and policies;
- Maintains office hours during lunch and meeting periods to ensure full service for clients;
- Coordinates referrals and other services between RSIC departments and outside agencies;
- Maintains knowledge of departmental practices, policies, regulations, and RSIC procedures
- Performs all job related duties as assigned by the Manager while abiding by the strictest level of confidentiality.
- Assist manager in collecting statistical client information and generate Tribal and Federal Agency reports.
Minimum Qualifications:
- Associates Degree minimum education at time of hire;
- Eligibility for RSIC Vehicle Insurance Program at time of hire;
- Ability to successfully communicate in English both verbally and in writing;
- Intermediate/Advanced proficiency level in computer skills including but not limited to Excel, poser point and Windows programs
- Advanced capability of creating Excel spreadsheets for program monitoring and record keeping.
Ability to create, monitor and maintain program expenditures and create weekly reports for manager
- Knowledge of General Assistance, ICWA and Social Services
- Experience with finance procedures, budget monitoring and contracts and grants
- Ability to file, use office equipment, and multiple phone lines at time of hire.
Please note hiring preference is provided to members of the Reno-Sparks Indian Colony followed by members of other federally recognized tribes.
Reno-Sparks Indian Colony requires a designated candidate to successfully complete a pre-employment drug screen, criminal background check and confirmation of professional references.
Must pass and comply with the HR Policy 164.905- PL101.630.
Job Type: Full-time
Pay: $18.18 - $22.36 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $22