Accounts Payable - AP - Accounting

Job Summary:

The Accounts Payable Clerk will be responsible for managing the monthly accounts payable cycle for several of our facilities from invoice receipt through check processing.

Duties/Responsibilities:

• Enters invoices into accounting system and manages payables, including managing employee reimbursements, check requests and petty cash.
• Maintains vendor files, including filing of all paid invoices and verifying outstanding vendor statements and completing vendor credit applications.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Files Sales & Use tax reports monthly. 
• Calculates and reports sales tax based on paid invoices.
• Track non-budgeted and capitalized purchases.
• Processes year-end 1099’s and other statements for vendors and government reporting. Verifies totals to invoices paid, prints forms, mails and files with government IRS statements.
• Other related duties as assigned.

Required Skills/Abilities:

• Proficient with a 10-key pad.  
• Ability to work as a team player, self-sufficient, effective communication skills.
• Professionalism, accuracy, dependability, and confidentiality are essential. 
• Position requires close attention to detail, good organization skills, must be able to multi-task and problem solve.  
• Must be able to learn accounting software systems.

Education and Experience:

• High school diploma required; Business or Accounting degree preferred.
• Associate Accounting Degree and/or 1 year of experience in Accounts Payable.