What are the responsibilities and job description for the Admin/Preparator position at ÆRENA Galleries and Gardens?
Job Overview
We are seeking a highly organized and detail-oriented Admin/Preparator to join our dynamic team. In this vital role, you will serve as the backbone of our administrative operations, ensuring seamless coordination between locations, vendors, and project stakeholders. Your expertise in taking preventative measures in packing, art handling, and technical proficiency with industry-standard software will be essential in preparing visual materials, managing production workflows, and supporting the execution of innovative projects. This position offers an exciting opportunity to contribute to a vibrant creative environment.
Duties
- Assist in the preparation and organization of artworks for various locations, including packing, shipping, and auditing
- Support art Director by ensuring accuracy in inventory listing, intake, and website
- Support the Art team by assisting on installs, deliveries, and receiving as needed
- Coordinate with vendors and internal teams to ensure inventory accuracy
- Must be versed in Photoshop, Adobe, and Excel
- Assist in preparing materials for exhibitions or interior design projects by ensuring accuracy and condition reporting
- Maintain an organized warehouse and office space
Qualifications
- Proven experience in digital literacy, data entry, ideally with a strong portfolio demonstrating technical proficiency in Adobe Creative Suite (Photoshop)
- Familiarity with shipping
- Valid DL
- Strong organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail
- Excellent communication skills to collaborate effectively with creative teams, vendors, and clients
- Experience working within gallery environments or on exhibition setup is desirable
- Technical proficiency in photography, web design, post-production workflows, and presentation software is highly valued
- Willing to travel as needed to support on installs with the office being your main location
Join us as an Admin/Preparator and become an integral part of a creative powerhouse dedicated to producing operational excellence. Your expertise will help drive business through website and inventory management, from intake to ship out, while offering support to the overall operational team.
Pay: $23.00 - $28.00 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $23 - $28