What are the responsibilities and job description for the Office Assistant / Purchasing Coordinator position at RemX?
Office Assistant / Purchasing Coordinator
Position Summary
The Office Assistant / Purchasing Coordinator is responsible for supporting daily purchasing, administrative, and office operations. This role processes purchase orders, manages customer documentation, coordinates with internal teams, and provides exceptional administrative support to ensure efficient business operations.
Key Responsibilities
- Process and enter purchase orders accurately and timely.
- Manage and maintain customer contracts, invoices, and related documentation.
- Review and coordinate freight terms, shipping requirements, and delivery schedules.
- Communicate with installers, technicians, managers, vendors, and customers to support project execution.
- Order and maintain office supplies and inventory levels.
- Answer and direct incoming phone calls in a professional and courteous manner.
- Collect, review, and submit technician timesheets for payroll processing.
- Prepare customer quotes and assist with pricing requests.
- Maintain accurate purchasing records, customer files, and administrative documentation.
- Provide general administrative and clerical support to office and operations teams.
- Assist with data entry, filing, and record management as needed.
Qualifications
- Previous experience in an administrative, office support, purchasing, or coordinator role.
- Strong organizational and multitasking skills with the ability to prioritize effectively.
- Experience working with purchase orders, invoicing, and customer service.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong attention to detail and accuracy in data entry and documentation.
- Ability to work independently and in a fast-paced environment.
- Professional demeanor and customer-focused approach.
Preferred Qualifications
- Experience in purchasing, procurement, logistics, or inventory management.
- Knowledge of freight coordination and shipping processes.
- Experience supporting payroll or timekeeping functions.
Salary : $20