What are the responsibilities and job description for the Trade Show Coordinator position at Remote Area Medical?
At Remote Area Medical (RAM), our work puts free dental, vision, and medical care directly into the hands of people who need it most, through pop-up clinics in communities across the country. Join a mission-driven team that turns logistics, compassion, and hard work into care for thousands of patients each year.
Job Responsibilities
- Work with Volunteer Manager to plan, develop, and implement trade shows to strategically gain a vast support structure.
- Source relevant trade show opportunities.
- Build strategic relationships with professional groups that conduct national & regional trade shows.
- Maintain previously developed partnerships to allow RAM free or discounted booth space at trade shows.
- Register for national and regional trade shows with the purpose of recruiting the following positions for RAM Clinics:
- Medical, dental, vision, and veterinary professionals
- CORE team members
- General support volunteers
- Effectively enlist new volunteers to grow the CORE programand work with Senior Volunteer Coordinator (CORE) to give a smooth handoff of prospective CORE team members.
- Book all travel, booth, lodging, and other things necessary to conduct each trade show.
- Preparing shipping of trade show elements to and from the trade show location.
- Prepare all trade show online projects.
- Assist in developing promotional materials for recruiting at trade shows.
- Prepare all displays, handouts, and give aways for each conference.
- Actively pursue opportunities to speak in front of groups at trade shows about RAM and the RAM Mission.
- Responsible for follow up with attendees after each trade show to gain support.
- Prepare reports to show growth of professional, CORE, and supporters from trade show attendance.
- Work with Volunteer Manager to find ways to provide opportunities for professionals, CORE and CITs to earn Certifications and Continuing Education related to RAM and volunteering.
- Recommend new trade show opportunities, and improvements for each event to Volunteer Manager.
- Be a positive force to directly impact the growth of the RAM Mission by serving as an ambassador of RAM.
- Assist in mobilizing others for support at the largest trade shows.
- Motivate attendees to want to learn more about RAM and our Mission.
- Utilize effective communication channels to grow the CORE program, RAM’s professional base of volunteers, professional schools, and others to support RAM.
Additional Responsibilities
- Actively promote RAM’s presence at trade shows. Provide updated information on trade show activities and results to the Volunteer Manager.
Job Requirements
- Must have a bachelor's degree or equivalent work experience.
- Long distance travel 75% of the time.
Physical Requirements
- Must be able to stand/sit for extended periods of time
- Must be able to lift 20lbs.
- Must have a valid driver’s license and be willing to drive RAM vehicles
- Must be proficient in verbal, nonverbal, and written communication skills