Receptionist/Administrative Assistant

Job Overview

We are seeking an energetic and organized Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to manage a busy office environment effectively. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and welcoming workplace.

Responsibilities

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle front desk duties including answering inquiries, scheduling appointments, and maintaining visitor logs
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Organize and maintain filing systems, both electronic and physical, ensuring easy retrieval of documents
• Assist with office management tasks including calendar management, supply inventory, and general administrative support
• Support client communication efforts by preparing correspondence, proofreading documents, and managing email correspondence

Requirements

• Proven clerical or office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Excellent computer literacy with the ability to quickly adapt to new software or technical tools such as QuickBooks or other productivity software
• Strong phone communication skills with the ability to handle multi-line phone systems confidently
• Bilingual abilities are highly desirable to assist diverse client needs effectively
• Demonstrated customer service experience with professional phone etiquette and interpersonal skills
• Prior experience in front desk or receptionist roles is preferred; personal assistant or office management experience is a plus
• Ability to manage time efficiently, prioritize tasks effectively, and maintain professionalism in a fast-paced environment

Join us in creating a welcoming atmosphere while supporting our office’s daily functions! This role is perfect for motivated individuals eager to grow their administrative career within a vibrant team.

Pay: $26.88 - $32.55 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Parental leave
• Relocation assistance
• Tuition reimbursement

Work Location: In person

Salary : $27 - $33