Millwork Senior Project Manager - Nashville, TN Area

Summary 

The Senior Project Manager is responsible for leading the project management team, ensuring profitability, execution, and strategic direction. Aligns Project Managers and Assistant Project Managers with project goals, optimized efficiency, and streamlines processes. Responsible for planning, communicating, and coordinating other internal teams to ensure successful execution and completion of multiple large scale woodworking projects. 

The duties of this job require a high degree of specialized expertise and skill in maintaining established standards of quality and accuracy. Drive, determination and a self-disciplined approach to achieving results that meet these established criteria are necessary for successful job performance. The job environment is structured and job expectations are clear. While the pace of the work is faster than average, quality is never compromised. The focus of communication and organizational relationships is based on technical expertise. The work requires specialized technical problem solving and ingenuity while working within approved organizational systems and technology, and the demonstration of the values of integrity, quality and caution. New ideas and concepts are also important but will be carefully analyzed before communication and adoption. When the job involves managing others, there is a need to exercise the necessary authority to assure policies and procedures are followed and time frames are met. At the same time, it will be necessary to give others structured opportunity to develop their own expertise and capability for quality work to assure effective delegation and shared responsibility for work output. It is expected that coaching and training support for achieving effective delegation will be required. The position encompasses a defined span of control and opportunity for someone who engenders trust, demonstrates a sense of urgency and assures consistent achievement of quality standards. The work requires making decisions that support company guidelines authoritatively and quickly. 

Job Characteristics 

• Varied activities
• Multiple simultaneous projects
• Fast-paced environment
• Technical analytical focus
• Work within established standards and guidelines
• Expertise-based problem solving
• Authoritative quick decision making within defined span of control based on accepted quality standards, policies and procedures
• Communication is task based & technically oriented
• Team roles are clearly defined
• Collaboration is focused on specific tasks or problems
• Leadership based on specialty expertise
• Directive leadership to assure quality standards are met
• Delegation infrequently required, and when required, close follow-up is essential

Job Duties & Responsibilities 

• Oversee execution of all assigned projects from award/handoff to completion, ensuring accuracy, deadlines, and profitability.
• Manage and align PMs and APMs on project responsibilities, workflows, and performance expectations.
• Conduct regular one-on-one meetings with PMs and APMs for progress tracking and coaching.
• Coordinate efforts across Engineering, Procurement, Production, and Installation teams to ensure seamless project execution.
• Track and update project milestones and schedules; ensure adherence to the Work Order Date Management SOP and Change Order SOP.
• Communicate proactively with clients to manage expectations, resolve concerns, and clarify project requirements or discrepancies.
• Review and manage project budgets to control expenses and improve profitability; identify and implement cost-saving opportunities.
• Oversee change orders, invoices, billing accuracy, and credit card expense reports in alignment with company policies.
• Maintain accurate billing and financial data in coordination with the Accounting team; verify PB&S tagging in Innergy aligns with schedules.
• Plan and communicate material procurement, production schedules, and shipments to support installation efficiency.
• Ensure jobsite readiness and address potential installation issues in collaboration with the Installation Team.
• Determine and plan for long-lead-time materials and complex production timelines; coordinate field dimension collection as needed.
• Support the Drafting & Engineering teams by reviewing and ensuring accuracy of shop drawings prior to customer submittal and production release.
• Develop and maintain relationships with customers, vendors, and stakeholders.
• Conduct bi-annual performance reviews; lead training initiatives to build team capabilities and ensure SOP compliance.
• Provide strategic feedback and critical project updates to the Director of Project Management.
• Continuously seek and implement workflow, efficiency, and process improvements across departments.
• Maintain strong communication, attention to detail, and foresight in managing complex scopes of work and multiple large projects.
• Delegate tasks effectively, provide guidance to APMs, and manage collaborative support among multiple PMs on large projects.

Education 

• Two-year degree, or higher, from a technical school, college or university is required
• Relevant experience can be considered as an equivalent to a degree

Experience 

• Seven or more years’ experience within the woodworking, manufacturing, or construction industry is preferred
• Extensive prior experience in and strong business knowledge of the construction and woodworking industry required.

Computer Requirements 

• Project Management requires a high level of proficiency in each of the following software programs:
  • Project Management software – Innergy
  • Drawings software – Bluebeam
  • Spreadsheet software – MS Excel
  • Word Processing software – MS Word
  • Email & Calendar software – MS Outlook 
• Internet software – Windows/Internet Explorer, Google Chrome

*Innergy & Bluebeam training available 

Language & Mathematical Skills 

• Ability to effectively present information and respond to questions from groups of managers, employees, customers, and vendors.
• Ability to read, analyze, and interpret general business periodicals, professional journals, and technical procedures.
• Strong ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; mentally, hand-and-paper, and calculator.  
• Strong ability to compute rates, ratios, percentages, variances, margins, markups.
• Strong knowledge and application of geometry.