Millwork Assistant Procurement Manager

Summary

The Assistant Procurement Manager is responsible for supporting the Procurement and Project Management teams in the sourcing, procurement, and coordination of outsourced millwork products. This role involves managing supplier communications, tracking material orders and delivery timelines, and ensuring documentation is complete, accurate, and compliant with company standards. A strong focus on attention to detail, vendor relations, and timely execution is essential to ensure project profitability and successful external fabrication partnerships.

The position requires specialized knowledge of millwork products and outsourcing processes, along with an organized, analytical, and proactive work style. The role includes decision-making within established policies, maintaining vendor relationships, and coordinating across departments to meet procurement milestones and support project success.

Job Characteristics

• Varied activities
• High attention to detail and documentation
• Fast-paced, multi-project environment
• Task-focused and deadline driven
• Strong communication and follow-up with external vendors
• Independent problem-solving within set procedures
• Must be comfortable making decisions within their area of specialty or expertise
• Procurement and supply chain focused collaboration
• Working within construction/millwork industry compliance standards
• Proactive decision-making and planning
• Strong follow-through on delegated tasks and assignments

Job Duties & Responsibilities

• Report daily to the Procurement Manager or Director of Operations for assigned procurement tasks and updates.
• Track outsourced millwork work orders and purchase orders in Innergy and maintain up-to-date delivery status.
• Coordinate with external millwork fabricators to ensure on-time production and delivery.
• Maintain organized procurement documentation including quotes, contracts, and order confirmations.
• Communicate regularly with vendors regarding lead times, shipping updates, and production status.
• Assist in identifying and qualifying new outsourcing partners as needed.
• Review outsourced millwork shop drawings for accuracy and alignment with project specifications.
• Assist in preparing and managing millwork purchase orders and subcontracts for external partners.
• Verify that outsourced items align with project scope and client requirements.
• Help manage pre-build and storage planning for outsourced millwork components.
• Ensure warehouse or jobsite delivery coordination with vendors and internal teams.
• Participate in internal planning meetings to align outsourcing timelines with project milestones.
• Ensure compliance with internal SOPs and industry best practices for outsourced procurement.
• Assist in tracking procurement costs and reporting variances.
• Support resolution of discrepancies or quality concerns with vendors.
• Attend vendor meetings, either virtually or in person, as necessary.
• Maintain positive and professional vendor relationships.

Education

• Two-year degree, or higher in Supply Chain Management, Construction Management, Business or related field preferred
• Relevant experience can be considered as an equivalent to a degree

Experience

• 2 or more years of experience in procurement, purchasing, or outsourcing in the woodworking, manufacturing, or construction industry.

Software & Technical Skills

• Proficiency in: 
  1. Procurement or Project Management software – Innergy (training available)
  2. Drawing review software – Bluebeam
  3. Microsoft Excel, Word, Outlook
• Strong mathematical and analytical skills, including ability to calculate rates, markups, and material quantities.
• Ability to interpret technical drawings and specifications.

Remote Work Capabilities