Work Order Management Clerk

Duties and Responsibilities: 

• Assists with the day-to-day operations of the Facilities Departments by providing administrative support as needed.
• Dependability, good attendance, and occasional overtime required.
• May be required to work evenings, weekends, or holidays as scheduled.
• Ability to obtain and maintain a valid Oklahoma Racing Commission license.
• Coordinate division of workload and dispatch assignments to technicians on building and equipment maintenance.
• Open, sort, and distribute mail on a daily basis. Respond promptly to requests via phone or email.
• Answer department phones, take messages or answer routine questions.
• Act as a liaison with other departments and outside agencies (employees, management, and vendors) in scheduling test building security systems and meeting fire code compliance.
• Ability to work well in a team environment and be a self-starter.
• Create purchase orders for vendors, contractors, and department supplies.
• Process departmental reports and data entry in work order management, purchase order, and payroll systems.
• Type and design general correspondence, memos, and charts as requested by Manager.
• Perform all other duties as assigned.

Education:

• High School Diploma or GED.
• Any Vocational Training is preferred

Knowledge, Skills, and Abilities,

• Equipment knowledge of personal computers, printers/copiers 
• Communicate effectively both orally and in writing.
• Understand and follow oral and written directions. 
• Work independently with little direction.
• Meet schedules and time lines.
• Some knowledge of Microsoft Word, Excel and PowerPoint 

Licenses/Certifications/Other:

• Must be able to pass a background check and receive a license or permit from any Regulatory Agency if applicable to perform the essential job functions
• Must be able to complete a pre-employment drug test with a negative result