What are the responsibilities and job description for the Executive Meeting Manager position at Remington DC Moxy Employers, LLC?
Job Description
The Executive Meetings Manager is responsible for booking short term meetings and groups into the hotel. Supervises and executes set up, break down, and service of conference meeting rooms. Potential for need for cross over assistance in Conference Service as well. Must be flexible and willing to utilize skills throughout the Sales and Catering department.
Requirements
· Receive and respond to all customer inquiries. Negotiate and capture all profitable Rooms & Catering business.
· Provide marketing collateral to clients and guests, which may include menus, meeting room layout & seating capacity diagrams, and similar.
· Prepare and send requested proposals and contracts to designated potential clients.
· Coordinate all details pertaining to room lists, include room types, shared rooms, room locations, handicap-accessible rooms, room billing, etc.
· Educate Event Planners on hotel procedures, such as: meal guarantees, set-up styles, payment terms, available hotel services, etc.
· Coordinate all details to appear on each “Event Order." Details to coordinate may include meeting room set-up specifications, banquet food & beverage items, audio/visual equipment & billing details.
· On a regular basis, distribute final Rooming Lists and Banquet Event Orders to all applicable service staff, including the Banquet Service Staff, the Food Preparation Staff and the Rooms Division.
· Conduct site inspections. Entertain qualified potential clients in accordance with hotel policies.
· In a timely, accurate and consistent manner, document and report all sales activities as required.
· Maintain an active list of top accounts to ensure continuous relationship building activities. Top accounts should be contacted, visited and entertained frequently.
· Perform other services and duties as requested. May be called on to host functions and participate in, or conduct sales blitzes, travel and work extended hours to achieve departmental goals.