Operations Coordinator

Position: Full-time, Operations Coordinator
Location: Honolulu
Industry: Tax & Auditing
Schedule: Monday through Friday from 8:00 am to 5:00 pm
Pay: $21.00 – 23.00 per hour (depends on experience)
Candidates must be in-state to apply and be considered.

We are seeking a detail-oriented and proactive Operations Coordinator to support the daily operations of a tax firm. This role provides administrative and technical support to the Tax, Audit, and Consulting divisions, including processing financial statements, tax returns, and proposals; managing client data; and coordinating internal communications. The Operations Coordinator also plays a key role in firm-wide administrative tasks such as scanning, mail handling, database updates, and greeting visitors. The ideal candidate is organized, eager to contribute to the success of the team, and comes with prior experience in a CPA firm.

Job Duties:

• Process financial statements, tax returns, proposals, and engagement letters
• Support e-filing and maintain accurate client data
• Assist with internal communications, including newsletters and company updates
• Provide administrative support to multiple divisions as needed
• Handle firm-wide tasks such as scanning, mail distribution, copier maintenance, and database updates
• Greet visitors, route incoming calls, and assist with office errands in the downtown area
• Maintain cleanliness of shared spaces and support office safety protocols
• Collaborate with colleagues and leadership to meet deadlines and improve workflow
• Perform other duties as assigned based on firm needs

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Job Requirements:

• High school diploma or equivalent required; Associate’s degree or higher preferred
• Prior office administration and accounting/tax firm experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and Adobe Acrobat
• Strong organizational, communication, and time management skills
• Ability to type at least 50 WPM and lift up to 25 lbs.
• Detail-oriented with the ability to manage multiple priorities
• Professional, reliable, and committed to excellent client service

Equal Opportunity Employer