Front Desk Administrator

Job Summary

REMAX Suburban is seeking a friendly, organized, and detail-oriented Front Desk Administrator to be the first point of contact for our clients, agents, and vendors. This role is central to keeping our office running smoothly — from greeting walk-ins to supporting transaction paperwork and agent scheduling.

Duties

• Greet clients, visitors, and agents in a warm, professional manner
• Answer and route phone calls; manage general office email inbox
• Schedule showings, open houses, and agent appointments
• Assist with MLS entries, listing updates, and transaction paperwork
• Maintain filing systems (digital and physical) for contracts and client records
• Coordinate with management (office supplies, cleaning, IT, maintenance)
• Support marketing tasks: Printing for Marketing Department
• Maintain a clean, welcoming front office environment
• Additional duties may be assigned as business needs evolve.
• Limited, occasional travel to other real estate brokerage office locations throughout the Chicago suburbs may be required.
• Support Agents by answering questions and communicating office procedure information.
• Coordination with office manager of monthly/quarterly office meetings
• Ongoing communication with agents to support the company with upcoming events/training.

Experience

• High school diploma required; associate degree or relevant coursework a plus
• 1 years of front desk, administrative, or customer service experience (real estate experience a plus, not required)
• Strong verbal and written communication skills
• Proficient in Microsoft Office / Google Workspace; ability to learn MLS and CRM systems
• Highly organized with strong attention to detail and ability to multitask
• Professional appearance and demeanor
• Reliable and punctual

Preferred

• Prior real estate, title company, or mortgage office experience
• Familiarity with real estate contracts and terminology

Join us to be part of a lively team where your organizational talents shine! We value proactive individuals who thrive on delivering exceptional support and creating welcoming environments.

Pay: $20.00 per hour

Work Location: In person

Benefits:

Salary : $20