Marketing and Executive Assistant

Marketing , Administrative and Executive Assistant

A busy and growing real estate company in Lake Ariel is looking for a highly organized, positive, dependable, and tech-savvy Marketing and Administrative Assistant to join our team and work directly with the Owner of the company.

This is not a sales-focused position. This role is designed for someone who values structure, consistency, organization, communication, customer service, and being highly reliable in a fast-paced company. Real estate experience is a plus, but we are willing to train the right person. Recent Graduates with a Bachelors Degree in Marketing, Business, or similar fields are encouraged to apply. We offer a paid training program for the right person.

You will work directly with the owner of the company and help support important parts of the business, including marketing, administration, client communication, and transaction management. This is a great opportunity for someone who wants to learn more about the real estate industry and have room to grow over time.

We are looking for a problem solver, organizer, marketer, administrative support person, transaction coordinator, and trusted right-hand person all in one. The right person is someone people look at and say, “What can’t they do?”

This position requires someone who is excellent with computers and technology. You must be a quick learner, highly detail-oriented, trustworthy, organized, able to multi-task, and comfortable working under pressure with a positive attitude and calm demeanor.

Responsibilities

• Work directly with the company owner on administrative, marketing, client service, and transaction-related tasks
• Handle daily administrative tasks to help keep the office running smoothly
• Answer phones, greet clients and customers, and provide excellent customer service
• Assist brokers, agents, and office staff with day-to-day needs
• Schedule appointments, meetings, showings, inspections, repairs, errands, and other real estate-related tasks
• Maintain organized files, systems, records, documents, and office procedures
• Communicate professionally with clients, customers, agents, lenders, attorneys, inspectors, contractors, vendors, and other professionals
• Assist with marketing projects for listings, agents, office branding, and company promotions
• Create, organize, and help manage social media content, listing posts, reels, agent spotlights, community posts, and announcements
• Prepare or assist with brochures, flyers, postcards, signs, advertisements, email campaigns, and other marketing materials
• Assist with promotional events, community events, open houses, office events, and company campaigns
• Support digital marketing efforts including boosted posts, online advertising, CRM tools, social media platforms, and basic marketing analytics
• Assist with real estate transaction coordination from contract to closing
• Track deadlines, documents, inspections, contingencies, deposits, signatures, and closing requirements
• Help make sure paperwork is complete, accurate, organized, and submitted in a timely manner
• Help create a smooth, organized, and professional experience for buyers, sellers, agents, and clients

Requirements and Skills

• Bachelors Degree in Marketing or relevant degree required
• Experience as a marketing assistant, administrative assistant, transaction coordinator, office assistant, or similar role is valued but not required.
• Must be excellent with computers, technology, online platforms, and learning new systems
• Strong knowledge of Microsoft Office, Google Workspace, Canva, social media platforms, CRM systems, online advertising, and digital marketing tools is preferred
• Must have excellent customer service skills and a professional, friendly communication style
• Strong organizational skills and attention to detail
• Ability to multi-task, prioritize, problem-solve, and meet deadlines in a busy office environment
• Ability to work well under pressure while staying professional, positive, and organized
• Must be dependable, trustworthy, and able to handle confidential information professionally
• Strong writing, communication, and people skills

Ideal Candidate

The ideal candidate is positive, energetic, reliable, organized, tech-savvy (non-negotiable), and willing to jump in wherever needed. They are someone who sees what needs to be done and takes action. They can follow systems, create systems, solve problems, communicate clearly, and help keep a busy real estate office moving forward.

This person should enjoy working with people, helping clients, supporting agents, assisting with marketing, learning about the real estate industry, and making sure important details do not fall through the cracks.

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Parental leave
• Retirement plan

Education:

• Bachelor's (Required)

Work Location: In person

Salary : $45,000 - $50,000