Grants & Reporting Manager

Hours per week: 40 hours/week (1.0 FTE), Monday - Friday, Exempt
Supervised by: Development & Volunteer Director
Location: Springfield, OR
Starting wage range: $68,640 - $85,800 annually, depending upon qualifications

About Relief Nursery

Relief Nursery provides comprehensive family support services that are easily accessible to families who are raising children birth through five years of age and who are experiencing high levels of stress. We provide early intervention that centers on building successful and resilient children and strengthening parents. Our staff work as a team to provide a unique array of support, from therapeutic classrooms and outreach programs, to parenting education, substance use disorder recovery support and more.

Position Overview

The Grants & Reporting Manager manages the full lifecycle of foundation, corporate, and government grants, from researching opportunities and writing and submitting proposals to ensuring compliance, reporting, and closeout. Working closely with organizational leadership, this role is responsible for maintaining strong grant systems, meeting funder requirements and deadlines, and translating program and financial information into clear, compelling narratives.

The role also supervises staff supporting data and reporting functions and plays a key role in strengthening processes that promote transparency, accountability, and continuous improvement.

This position is ideal for a detail-oriented and collaborative grants professional who enjoys both writing and systems management and is motivated by mission-driven work.

Primary Responsibilities

Grant Management & Implementation

• Lead grant writing and proposal development for foundation, corporate, and government funding.
• Manage the full lifecycle of grants—from opportunity tracking and writing and submitting proposals through award management, reporting, and closeout.
• Research and monitor new and existing funding opportunities; maintain awareness of deadlines, requirements, budget goals and eligibility criteria.
• Draft, edit, and finalize grant narratives, budgets, and supporting materials, incorporating program data, outcomes, and financial information.
• Develop and maintain tools, templates, checklists, and workflows that support consistent and efficient grant management practices.
• Maintain a centralized system for tracking grant applications, awards, contracts, reporting schedules, stewardship activities and current and historical grant information.
• Support leadership by providing clear, organized grant information to inform funding decisions and planning.

Grant Compliance, Contracts & Fiscal Coordination

• In coordination with relevant director(s), ensure grants and subcontracts are implemented in compliance with funder requirements, organizational policies, and applicable regulations.
• Coordinate internal processes related to grant applications, financial reporting, and documentation submission, including timely requests to finance and program staff.
• Maintain organized grant records to support audits, monitoring visits, and internal compliance reviews.

Data, Reporting & Documentation

• Supervise and support the Data & Reporting Specialist, ensuring accurate data collection, documentation, and reporting practices.
• Work with program and finance teams to align data collection and reporting activities with grant deliverables and timelines.
• Coordinate and prepare required grant reports, ensuring they are accurate, complete, and submitted on time.
• Translate program and financial data into clear, accessible narratives that communicate progress, outcomes, and impact.
• Support continuous improvement by identifying gaps in reporting processes and recommending practical enhancements.

Cross-Team Coordination & Partner Support

• Serve as primary internal point of contact for grant-related questions, timelines, and requirements.
• Provide guidance and technical assistance to program and development staff to support compliance, reporting, and public relations expectations.
• Participate in internal meetings and partner check-ins, to stay connected to funded work and ensure alignment.
• Coordinate across departments to support smooth grant implementation and shared accountability.

Supervision & Team Culture

• Provide day-to-day supervision, coaching, and performance feedback to staff supporting grant coordination, data, and reporting functions.
• Support organizational change efforts and implementation of new programs or services.
• Contribute to a collaborative, learning-oriented team culture.
• Model organizational values of equity, integrity, collaboration, and accountability and promote a collaborative, respectful workplace culture.

• Act in accordance with Oregon Child Abuse Reporting laws, Relief Nursery policies, and applicable rules and guidelines.
• Perform other related duties as assigned.

Required Qualifications

These are the qualifications support success in this role. We also recognize that strong candidates come from a variety of backgrounds and experiences. If you are passionate about this work and meet most of the requirements, we encourage you to apply.

• Experience working with children ages birth to age nine years of age
• Knowledge of developmentally appropriate practices and guidance principles
• Willingness to support children and families experiencing poverty, stress, and other barriers and the
  ability to relate sensitively and non-judgmentally with both children and parents
• Ability to work collaboratively within a team environment.
• Evidence of emotional maturity, stability, dependability and flexibility.
• Valid Food Handlers card or commitment to obtain prior to hire.
• Ability to pass a criminal background check through the Department of Early Learning and Care’s Central Background Registry
• Bachelor’s degree in Communications, Business Administration, Finance, Public Administration, Social Services or related field.
• A minimum of 5 years’ experience in grant writing and administration.
• Experience in philanthropy, external relations, and/or nonprofit leadership.
• Extensive knowledge of fundraising and grant writing strategies and principles.
• Familiarity with government grant requirements and reporting standards.
• Ability to manage multiple priorities and deadlines.
• Strong oral and written communication skills.
• Experience working with media, public, and government officials.
• Strong leadership, organizational, and process management skills.Proficiency with Microsoft Office applications, grant management systems, and or/ database management.
• Ability to communicate and work effectively and respectfully with a diverse team and understand the impact of trauma on children and families.
• Able to pass required background checks through the Department of Early Learning and Care’s Central Background Registry (CBR) and ORCHARDS.
• Ability to travel as needed, a valid driver’s license with acceptable driving record and insurance coverage, and reliable transportation.
• Current Pediatric First Aid/CPR certification or willingness to obtain upon hire.

Preferred Qualifications

Preferred qualifications refer to job-related education or training, experience, or skills that are beneficial, but not a requirement for the position.

• Master’s degree in Communications, Business Administration, Finance, Public Administration, Social Services or related field.
• Bilingual in English and Spanish with experience and knowledge of Hispanic/Latino/a/x families and culture.
• Experience working in an early childhood or social services setting.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Occasional lifting (10 to 25 lb) for office or other materials.
• Regular local travel and occasional regional travel may be required.

Annual Benefits for Employees

Relief Nursery employees working 30 or more hours per week enjoy a generous benefits package, including:

• Medical, dental and vision coverage (very low employee contribution)
• Flexible Spending Account

• Employee Assistance Program
• 403(b) retirement plan with up to 2% employer match
• Up to 8 days of paid sick leave per year
• Up to 5 weeks of paid vacation leave per year
• Up to 2 paid personal days per year (with 1 additional day awarded for each 5 years worked)
• 10 paid holidays
• Mileage reimbursement
• Cell phone stipend
• Professional development and training opportunities
• Opportunity for internal growth and advancement
• Public Service Loan Forgiveness (PSLF) qualifying employer

Interested applicants, please apply via Indeed or by emailing careers@reliefnursery.org

Pre-employment drug screen and criminal background checks through the Central Background Registry and ORCHARDS required. Position will remain open until filled.

Relief Nursery is an Equal Opportunity Employer and a Drug-Free Workplace