Surplus Lines Compliance Coordinator

Reliance Partners is a leading commercial insurance agency specializing in transportation and logistics. With 9 locations nationwide, we are recognized as one of the fastest-growing agencies in the U.S. and have been named a Top Workplace in America by Fortune and one of the Best Places to Work in Insurance for 6 consecutive years.

POSITION DESCRIPTION: The Surplus Lines Compliance Coordinator will support the company's surplus lines regulatory compliance activities across multiple states. This role will be responsible for ensuring accurate and timely surplus lines filings and ensuring that tax reporting is complete through our 3^rd party vendor. The Surplus Lines Compliance Coordinator should maintain Surplus Lines documentation for filing purposes and maintenance of regulatory records.

PRIMARY RESPONSIBILITIES:

• Assist the Director of Operations & Compliance and Sr. Director of Accounting and Finance with surplus lines licensing, filing, and regulatory compliance activities across applicable states and jurisdictions.
• Support the maintenance and renewal of agency and individual surplus lines licenses, registrations, and other state-specific requirements.
• Support Reliance Partners and its subsidiaries such as TruckTech Insurance when it comes to Surplus Lines tasks.
• Coordinate with producers, account managers, carriers, wholesalers, and internal teams to collect required documentation for surplus lines filings.
• Prepare and submit surplus lines filings and related documentation within required state and stamping office deadlines.
• Maintain accurate and organized records of diligent search affidavits, policy documentation, filing confirmations, and other required compliance records.
• Track filing deadlines, outstanding documentation, license renewals, and other surplus lines compliance requirements, escalating outstanding or potential issues to the Director of Operations & Compliance.
• Assist with reviewing policy and premium information for accuracy prior to completing surplus lines filings.
• Support the Sr. Director of Accounting and Finance with the calculation, reporting, reconciliation, and payment of surplus lines taxes, stamping fees, and other applicable regulatory fees.
• Research and assist in resolving discrepancies between policy records, premium data, surplus lines filings, and tax or fee reporting.
• Assist with state regulatory inquiries, audits, examinations, and requests for surplus lines documentation.
• Monitor state-specific filing and documentation requirements and communicate identified changes or questions to the Director of Operations & Compliance.
• Maintain internal surplus lines procedures, tracking tools, and reference materials to help ensure consistent and timely processing.
• Work closely with Operations, Compliance, Finance, and Servicing teams to identify and resolve surplus lines filing or documentation issues.
• Assist with process improvement and automation initiatives related to surplus lines filings, licensing, documentation, and reconciliation.

QUALIFICATIONS:

REQUIRED

• Associate's or Bachelor's degree in Business, Insurance, Risk Management, Finance, or related field, or equivalent experience.
• Knowledge of basic accounting principles, including reconciliations, financial reporting accuracy, and premium tax calculations.
• Strong attention to detail and organizational skills.
• Proven ability to multi-task effectively in a fast-paced environment.
• Able to problem-solve independently or collaboratively, depending on the situation.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Excel, Word, and compliance management systems.

PREFERRED

• Surplus Lines Filing experience in multiple states
• Insurance broker or agency operations experience.
• Familiarity with transportation, trucking or specialty markets.
• Experience with regulatory filing platforms and compliance software.

BENEFITS:

• Medical, Dental, and Vision Insurance Coverage
• 401(k) Match Program
• Gym Benefits
• 8 Paid Holidays 
• Paid Time Off

Reliance Partners is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.