Administrative Coordinator – Accounting Department

Position Summary

Reliable Services is seeking a detail-oriented Administrative Coordinator to provide administrative support to the Accounting Department. This position is responsible for data entry, document management, customer and vendor correspondence, mailing, maintaining records, and assisting with Accounts Payable and Accounts Receivable processes.

This is not an accounting position. We are looking for an organized individual with strong administrative and computer skills who enjoys working in a fast-paced office environment.

Essential Duties and Responsibilities

• Perform accurate data entry into accounting and company systems.
• Assist with Accounts Payable and Accounts Receivable administrative tasks.
• Email invoices, statements, supporting documentation, and other correspondence to customers and vendors.
• Process incoming and outgoing mail and packages.
• Scan, organize, and electronically file documents.
• Maintain electronic and paper filing systems.
• Update and maintain Excel spreadsheets and tracking logs.
• Verify invoices and supporting documentation for completeness.
• Assist with payment processing and customer account inquiries.
• Answer and direct accounting-related phone calls and emails.
• Support month-end administrative activities.
• Maintain confidentiality of company financial information.
• Perform other administrative duties as assigned by the Controller.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, clerical, or office support experience preferred.
• Strong Microsoft Excel, Outlook, and Word skills.
• Excellent computer and data entry skills.
• Strong attention to detail and organizational abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional communication skills.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Experience in an accounting office or Accounts Payable/Accounts Receivable environment.
• Experience with Sage Intacct or similar accounting software is a plus.

What We're Looking FOr

Join us as an Administrative Coordinator in our dynamic Accounting Department! Bring your energy, organizational prowess, and passion for supporting financial operations to help us achieve excellence every day. We value dedicated professionals who are dependable, organized, and eager to learn. The ideal candidate enjoys administrative work, has strong computer skills, communicates professionally, and takes pride in producing accurate work while supporting the Accounting Department.

Reliable Services is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 3 years (Required)
• Data entry: 3 years (Required)
• V-Lookup and X-Lookup: 3 years (Required)

Ability to Commute:

• Indian Trail, NC 28079 (Required)

Work Location: In person

Salary : $22 - $25