What are the responsibilities and job description for the Administrative Assistant position at Reliable Properties?
JOB TITLE: ADMINISTRATIVE ASSISTANT
CO. DESCRIPTION:
Reliable Properties is Real Estate investment & property management Co. based in Los Angeles since 1975 is looking to hire an ADMINISTRATIVE ASSISTANT to join our team. We offer benefits, growth potential and a positive work environment. It is located at a high-rise building with panoramic city views. It is also readily accessible to MTA transportation with many restaurants and amenities within walking distance.
JOB DESCRIPTION
1. Review, prepare, complete & organize lease or contract documents, etc.
2. Process and keep track of leases & other related documents from inception to business opening.
3. Maintain a database/spreadsheet of properties to monitor for leasing, acquisition, property management & other related databases, as assigned.
4. Receive, respond to & field calls from tenants, vendors & other service providers
5. Assist in the due diligence process & documentation, such as title documents, closing documents and all other related documents, when necessary.
6. Prepare and finalize real estate correspondences, agreements and other transactional documents
7. Assist in coordinating marketing events & campaigns
8. Assist in keeping track of partnership & organizational documents
9. Perform general administrative support duties, as needed i.e. receiving incoming phone calls, mail distribution, typing, data entry, photocopying, scanning, organize filing system, office supply inventory, etc.
JOB QUALIFICATIONS
1. Minimum requirements: Bachelor’s degree or equivalent
2. Very organized, detail-oriented, analytical & deadline driven
3. Must have very good verbal & written skills. Bilingual (Spanish) a plus.
4. Very motivated & able to work with minimum supervision
5. Ability to multi-task.
6. Experience in commercial/retail real estate preferable
7. Microsoft Excel/Word/Outlook intermediate/advance skills including red-lining or tracking changes in Word. a MUST
Location: Mid-Wilshire Los Angeles, CA (Miracle Mile)
BENEFITS: Company offers benefits package that includes: Paid time off, medical insurance sharing, dental and vision plans, 401k match, direct deposit, paid parking, paid holidays, Co. events and others.