Patient Scheduling Coordinator (3593)

Job Summary:

The Patient Scheduling Coordinator (PSC) is the first point of contact for patients, responsible for ensuring a professional, organized, and welcoming front-office experience.  This role manages patient intake, verified documentation, resolves alerts before services, handles scheduling and payments, and supports clinic operations while upholding core values and fostering a positive team environment.

Role and Responsibilities:

• Greet patients and provide new patient paperwork as applicable.
• Obtain a copy of the patient’s valid driver’s license for verification and verify patient demographics.
• Ensure accurate scanning/uploading of required documents into patient charts to maintain compliance and organized records.
• Oversee cash handling, including maintaining an accurate and secured cash drawer preparing and submitting weekly cash logs, and collecting patient payments as needed.
• Communicate delays to patients and clinical staff promptly and escalate patient concerns to appropriate leadership when necessary.
• Verify and resolve all patient account alerts before the encounter begins, ensuring compliance prior to any services or treatment being provided.
• Schedule appointments and follow up appointments.
• Receive and route messages or documents, such as laboratory results, to appropriate staff.
• Exhibit a professional appearance and uphold a clean, organized front desk and lobby environment to ensure a welcoming patient experience.
• Ensure all patient areas are stocked with current promotional materials, updated flyers, clinic notices and informational pamphlets in both front office and treatment rooms.
• Adhere to the assigned weekly depth chart duties.
• Demonstrate a commitment to fostering a positive team environment while consistently upholding the organization’s Core Values and professional standards.
• Other duties as assigned

Minimum Education and Experience Requirements:

• High School Diploma or equivalent

• Excellent attention to detail & verbal/written & interpersonal communication skills.

• Ability to carefully read and follow directions

• Good teamwork skills

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Knowledge, Skills, and Abilities:

• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• The ability to communicate information and ideas in speaking so others will understand as well as verbal comprehension when receiving information.
• Able to provide and receive information effectively and professionally.