What are the responsibilities and job description for the Administrative Coordinator position at Reichel Realty and Investments, Inc?
Reichel Realty and Investments, Inc. is a trusted name in South Florida commercial real estate with 39 years of proven expertise. We are seeking a full-time Administrative Coordinator to join our Palm Beach Gardens team.
We are looking for someone who is responsible, energetic, and brings a “can do” attitude and strong professional skills to everything they do.
Role Description The Administrative Coordinator serves as the first point of contact for the office, answering, screening, and forwarding incoming calls while greeting and welcoming visitors. This includes managing the front desk and handling walk-ins, FedEx/UPS deliveries, and bank pickups, as well as retrieving, sorting, and distributing daily mail. Supporting the brokers day to day, this role copies, scans, and prints documents, creates and maintains general files, and keeps Property Assignment Sheets up to date. The Administrative Coordinator also builds and maintains Property Packages, pulling together floor plans, surveys, photos, maps, and aerials, and prepares and tracks property mailers as requested. Beyond day-to-day support, this position assists brokers with marketing projects such as booklets and presentations, orders office supplies, and maintains the office's copiers and printers. Rounding out the role, the Administrative Coordinator manages Dropbox document sharing and takes on other projects as needed.
Qualifications
• Proficiency in MS Office (Word & Excel)
• Strong familiarity with Canva or similar design tools
• Excellent written & verbal communication skills
• Strong organizational and multi-tasking ability
• Attention to detail and problem-solving mindset
• Ability to prioritize and manage competing tasks effectively
• Professional, polished front-desk demeanor
• Team player, trainable and eager to grow
• Experience in real estate or professional office environment preferred
• Bilingual is a plus