Administrative Assistant

REHAU Building Solutions is a leading international polymer manufacturer, is seeking an ambitious, experienced Administrative Assistant, for its Building Solutions Division located at our Head Office in Leesburg, VA.

Job Description: The Administrative Assistant will play a crucial role in ensuring the efficient operation of our office. This position involves a variety of administrative and receptionist duties, including providing support of executive schedule/calendars, handling correspondence, assisting with data organizing/filing, and providing support for meetings and key visitors to both the office and the plant. Additionally, the role includes specialized tasks such as managing subscriptions and memberships, facilitating vendor payments, and supporting various cross-functional approval and reporting processes.

Key Responsibilities:

• General Administrative Duties:
• Answering and directing phone calls
• Greeting and assisting visitors
• Assisting with the use of SignNow for document signing and management
• Handling incoming and outgoing mail and packages
• Maintaining organized filing systems
• Scheduling and coordinating meetings and appointments
• Specialized Tasks:
• Supply chain and Purchasing team support
• Managing and processing STOs (Stock Transfer Orders), PRPs (Purchase Requisition Proposals), POs (Purchase Orders), and GRs (Goods Receipts)
• Facilitating the approval process for these documents
• Shipping / Receiving:
• Coordinating shipping and receiving activities
• Ensuring accurate documentation and tracking of shipments
• Credit card reconciliation:
• Reconciling Purchasing Card transactions
• Ensuring accuracy and compliance with company policies
• Meeting / Key Visitor Hosting Support:
• Arranging lunches and room bookings for large meetings
• Providing hospitality support for key visitors
• Manage Subscriptions / Memberships:
• Overseeing subscriptions and memberships (e.g., Dodge, MasterSpec, CBE, ASHRAE)
• Facilitating the processing of payments and invoices
• PowerPoint Presentation Support:
• Enhancing and polishing PowerPoint presentations for various meetings and events

Qualifications:

• Proven experience as an administrative assistant
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with office equipment
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to handle multiple tasks and prioritize effectively
• Experience with document management systems is a plus
• Knowledge of subscription and membership management is desirable
• Familiarity and/or experience with SAP ERP systems is beneficial

A candidate’s final salary offer will be based on his or her skills, education, experience and geographic location. Total compensation may also include bonuses consistent with REHAU’s corporate bonus plan.

Additionally, subject to applicable eligibility requirements, we offer full-time employees a variety of benefits including:

• Medical, dental and vision insurance
• 401(K) with 4% company match
• Tuition reimbursement
• Generous paid time off (PTO), plus 11 holidays per calendar year.

Be yourself: We mean it. We hire individuals based on their unique, remarkable qualities. Your one-of-a-kind mindset gives us unbelievable strength. Our work teams come from many corners of the globe and diverse walks of life. Age, disability, national origin, sexual orientation and gender identity shouldn’t keep you from reaching that highest plateau. Come as you are to our judgement-free zone.