2nd deputy to Register & Recorder

Job Overview

We are seeking a dedicated and detail-oriented 2nd Deputy to the Register & Recorder to join our team. This vital role involves supporting the administration of vital records, ensuring accurate record-keeping, and assisting with legal and clerical tasks related to public records management. The ideal candidate will bring strong organizational skills, legal administrative experience, and a proactive approach to handling sensitive information. This position offers an exciting opportunity to contribute to the integrity of public records while developing expertise in procedural law and court procedures.

Responsibilities

• Assist in maintaining and updating official records, including birth, death, marriage, and property documents, ensuring accuracy and compliance with legal standards
• Support the Register & Recorder office in processing legal documents, filings, and data entry tasks with precision and confidentiality
• Conduct research related to legal cases or record discrepancies using legal terminology and procedural law knowledge
• Prepare legal drafts, reports, and correspondence utilizing Word processing software and Microsoft Office tools
• Organize and file documents systematically, ensuring easy retrieval and adherence to filing protocols
• Assist with courtroom procedures as needed, including preparing case files and managing legal case management systems
• Handle customer service inquiries from the public regarding record requests or procedural questions with professionalism and clarity

Qualifications

• Proven clerical experience with a strong background in office administration and data entry
• Paralegal or legal administrative experience preferred; familiarity with litigation processes is a plus
• Knowledge of procedural law, courtroom procedures, and legal terminology essential for accurate record handling
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent word processing skills
• Strong organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment
• Experience handling confidential information with discretion and integrity
• Excellent writing skills for drafting reports, correspondence, and legal documents
• Ability to perform research related to legal cases or record discrepancies effectively
• Basic knowledge of cash handling procedures is advantageous for managing fees associated with record requests

This role is perfect for motivated individuals eager to support vital public functions through meticulous record management and administrative excellence. Join us in ensuring the integrity of our community’s vital records while advancing your career in a dynamic government environment!

Pay: $20.81 - $21.81 per hour

Benefits:

• Retirement plan

Work Location: In person

Salary : $21 - $22