What are the responsibilities and job description for the Program Associate, Graduate Medical Education (GME) position at Regions Hospital?
Job Description
If you're highly organized, detail-oriented, and thrive in a dynamic environment, Regions Hospital/RHSC is seeking a highly motivated Program Associate to join our team Graduate Medical Education (GME) team.
The Program Associate, Graduate Medical Education (GME) is responsible for the overall administration of the Hand Fellowship and the Foot & Ankle Residency ensuring full compliance with ACGME and CPME accreditation policies and institutional requirements. This position works in close partnership with the physician Program Directors and faculty leadership to oversee day-to-day program operations, trainee education, and continuous improvement.
The Program Associate performs graduate education planning, implementation and coordination for all activities involving medical students, residents, and fellows. This includes overseeing all compliance documentation, coordinating rotation schedules, and scheduling all graduate education conferences. The role is also responsible for orientation, administration, and evaluation of all trainees.
Additionally, the Program Associate serves as a key liaison, facilitating communication between faculty, residents, and external stakeholders while managing internal and external program relations. Demonstrates Service Excellence at all times. Other duties as assigned.
The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, and a high degree of initiative, organization and independent judgment.
Key Responsibilities
Required Qualifications
Education: Bachelor’s degree or applicable experience in lieu of degree.
Experience: 3 years’ experience in medical or administrative area.
Strong organizational, communication, and interpersonal skills.
Preferred Qualifications
Experience: Previous medical education experience with knowledge of residency/fellowship programs strongly preferred.
Licensure/ Registration/ Certification: Notary public preferred but not required.
Benefits: Regions Hospital offers a competitive benefits package (.5 FTE or greater) that includes medical insurance, dental insurance, 401k with match, disability insurance, and tuition reimbursement. Benefits take effect first day of employment. We offer an on-site employee fitness center, an on-site physical therapy clinic for employees as well as an on-site employee clinic to make it more convenient for our staff to get the care they need. We also have a Center for Employee Resilience that provides support and evidence-based practices to bring relief and build resiliency. Regions Hospital is a qualified non-profit employer under the federal Public Service Loan Forgiveness program. Regions is also proud to be a Yellow Ribbon Company.
About Us
At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.
We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.
At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.
Benefits Designed To Support Your Total Health
As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.
Join us in our mission to improve the health and well-being of our patients, members, and communities.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.
If you're highly organized, detail-oriented, and thrive in a dynamic environment, Regions Hospital/RHSC is seeking a highly motivated Program Associate to join our team Graduate Medical Education (GME) team.
The Program Associate, Graduate Medical Education (GME) is responsible for the overall administration of the Hand Fellowship and the Foot & Ankle Residency ensuring full compliance with ACGME and CPME accreditation policies and institutional requirements. This position works in close partnership with the physician Program Directors and faculty leadership to oversee day-to-day program operations, trainee education, and continuous improvement.
The Program Associate performs graduate education planning, implementation and coordination for all activities involving medical students, residents, and fellows. This includes overseeing all compliance documentation, coordinating rotation schedules, and scheduling all graduate education conferences. The role is also responsible for orientation, administration, and evaluation of all trainees.
Additionally, the Program Associate serves as a key liaison, facilitating communication between faculty, residents, and external stakeholders while managing internal and external program relations. Demonstrates Service Excellence at all times. Other duties as assigned.
The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, and a high degree of initiative, organization and independent judgment.
Key Responsibilities
- Partner with Program Directors and faculty to manage day-to-day operations of the Hand Fellowship and Foot & Ankle Residency programs.
- Maintain ongoing accreditation readiness by preparing and submitting ACGME, CPME, and institutional reports, data, and site visit documentation.
- Monitor trainee and program compliance with policies, duty hours, evaluations, and certification requirements.
- Coordinate trainee recruitment, onboarding, orientation, scheduling, and graduation processes.
- Develop and manage rotation schedules, educational conferences, and curriculum calendars.
- Maintain trainee records and accreditation data.
- Support annual program evaluation, surveys, and continuous improvement initiatives.
- Collaborate with the central GME Office, HR, IT, and Finance to ensure alignment with system processes and requirements.
- Analyze workflows, recommend improvements, and support long-range planning and project development.
- Demonstrate Service Excellence and uphold HealthPartners values in all interactions.
- Strong organizational, communication, and interpersonal skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Required Qualifications
Education: Bachelor’s degree or applicable experience in lieu of degree.
Experience: 3 years’ experience in medical or administrative area.
Strong organizational, communication, and interpersonal skills.
Preferred Qualifications
Experience: Previous medical education experience with knowledge of residency/fellowship programs strongly preferred.
Licensure/ Registration/ Certification: Notary public preferred but not required.
Benefits: Regions Hospital offers a competitive benefits package (.5 FTE or greater) that includes medical insurance, dental insurance, 401k with match, disability insurance, and tuition reimbursement. Benefits take effect first day of employment. We offer an on-site employee fitness center, an on-site physical therapy clinic for employees as well as an on-site employee clinic to make it more convenient for our staff to get the care they need. We also have a Center for Employee Resilience that provides support and evidence-based practices to bring relief and build resiliency. Regions Hospital is a qualified non-profit employer under the federal Public Service Loan Forgiveness program. Regions is also proud to be a Yellow Ribbon Company.
About Us
At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.
We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.
At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.
Benefits Designed To Support Your Total Health
As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.
Join us in our mission to improve the health and well-being of our patients, members, and communities.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.