Nursing Unit Support Coordinator

This role entails working in a fast-pace environment partnering with the Nurse Managers to ensure the scheduling needs of the unit are met. The responsibilities include, developing and implementing of schedules for RN, PCA, HUC, MHT, Managers, and Supervisors using automated scheduling software, ensuring that adequate levels are in accordance with established criteria, guidelines, and requirements based on current staff hired on the unit, communicating schedules with staff, working with the automated payroll system and processing staff timecards, actively assisting Nurse Managers to secure replacements with unscheduled staff absences (other than the 24-hour period), and performing administration support and other related duties as assigned.

Work Schedule/FTE:.8 FTE (32 hours a week) working weekdays 11am-7:30pm. This position does require that someone is flexible to cover for PTO and has to work every other Sunday to process payroll. This role is in-person at the hospital.

Required Qualifications:

Education: High school diploma or equivalent

Experience: four (4) years secretarial or medical office experience. The following may substitute for the above:

1. Applicable certificate or degree may substitute for one (1) year experience or a combination of three (3) years office clerical and one (1) year of HUC or

2. Comparable medical experience may be considered. Previous scheduling and experience highly desirable.

Knowledge, Skills, and Abilities:

• Ability to function independently, organize and prioritize.
• Knowledge of business English.
• Knowledge of modern office procedures, practices and equipment.
• Ability to communicate clearly and maintain effective working relationships with management, department staff and ancillary personnel.
• Knowledge of dynamics of group processes.
• Ability to be flexible, patient and attentive to details.
• Ability to maintain confidential information.
• Ability to organize and maintain accurate electronic and paper filing systems.
• Knowledge of personal computers and related applications such as Outlook, Word, Excel, and Power Point.
• Knowledge of MyTime software for scheduling and timecard editing.
• Ability to adapt well to a fast-paced environment and stay calm under pressure.
• Ability to manage time to meet scheduling deadlines.
• Ability to make contingency plans well in advance to cover staff shortages due to planned leaves of absence.

Preferred Qualifications: healthcare and/or hospital experience is highly preferred.

Benefits: Our Patient Care Assistants who work above a .5 FTE (40 hours per 2 weeks) are eligible for medical insurance, dental insurance, 401K with a match, disability insurance, paid time-off, and tuition reimbursement. Benefits take effect on an employee’s first day of employment. Aside from traditional benefits, Regions Hospital offers a range of non-traditional benefits to all employees such as an employee health clinic, on-site fitness center, a 24/7 employee assistance program to assist employees with a range of topics, book clubs, and an employee resiliency center

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.