What are the responsibilities and job description for the Accounts Payable Specialist position at Regional Water Authority?
Our purpose is to make life better for people by delivering water for life. Our mission is to provide customer with high-quality water and services at a reasonable cost while promoting the preservation of watershed lands and aquifers. Our vision is to be an innovative water utility that sustains life, strengthens our communities and protects natural resources for future generations. Our STARS values are Service, Teamwork, Accountability, Respect and Safety.
About the RWA:
At the South-Central Connecticut Regional Water Authority (RWA), we provide more than just water—we deliver life-sustaining resources to nearly 430,000 consumers every day. As a nonprofit public corporation driven by our commitment to excellence and community, we take pride in being responsible stewards of over 28,000 acres of watershed land, ensuring the sustainability of our environment for future generations. Guided by the principles of Conscious Capitalism, we believe in the power of business to make a positive impact on the region we serve.
When you join RWA, you have more than a job, you have a purpose and will become part of a team that values integrity, environmental stewardship, and community service. You’ll work with purpose, knowing that every drop of water we deliver makes a difference, and that our customers trust us to uphold the highest standards of reliability, sustainability, and care.
JOB SUMMARY:
Perform daily activities related to supporting the accounts payable (AP) function as well as general clerical duties to support the accounting and finance department.
Responsibilities:
1. Process vendor invoices accurately and timely, ensuring proper coding and approvals in accordance with company policy.
2. Prepare and execute weekly check runs and ACH payments.
3. Organize invoices from mail, email and interoffice handling by “company” and “PO vs non-PO”.
4. Reconcile vendor statements and research discrepancies or unpaid invoices.
5. Monitor and respond to vendor inquiries in a professional and timely manner.
6. Collaborate with internal departments to resolve purchase order and invoice issues.
7. Support general ledger reconciliations.
8. Assist with bank reconciliations.
9. Support audits by providing required documentation and responding to inquiries
10. Contribute to process improvement initiatives related to AP efficiency including implementation of ACH payments.
11. Maintain organized and accessible records in both physical and electronic formats.
12. Foster a collaborative, respectful team environment helping to onboard new team members or temporary staff when needed.
13. Occasionally lift and move boxes of files or documents weighing up to 25 lbs.
QUALIFICATIONS:Educational Requirements:
South Central Connecticut Regional Water Authority (SCCRWA) will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, intellectual disability, mental disability or physical disability including, but not limited to, blindness, (unless such disability, even with reasonable accommodation, prevents the applicant from being able to perform the work involved), or in any manner prohibited by the laws of the United States or of the State of Connecticut. Further SCCRWA will not retaliate against or condone retaliation against any person or group of persons who oppose actions, treatment or conduct that they believe to be discriminatory.
South Central Connecticut Regional Water Authority (SCCRWA) will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, intellectual disability, mental disability or physical disability including, but not limited to, blindness, (unless such disability, even with reasonable accommodation, prevents the applicant from being able to perform the work involved), or in any manner prohibited by the laws of the United States or of the State of Connecticut. Further SCCRWA will not retaliate against or condone retaliation against any person or group of persons who oppose actions, treatment or conduct that they believe to be discriminatory.
About the RWA:
At the South-Central Connecticut Regional Water Authority (RWA), we provide more than just water—we deliver life-sustaining resources to nearly 430,000 consumers every day. As a nonprofit public corporation driven by our commitment to excellence and community, we take pride in being responsible stewards of over 28,000 acres of watershed land, ensuring the sustainability of our environment for future generations. Guided by the principles of Conscious Capitalism, we believe in the power of business to make a positive impact on the region we serve.
When you join RWA, you have more than a job, you have a purpose and will become part of a team that values integrity, environmental stewardship, and community service. You’ll work with purpose, knowing that every drop of water we deliver makes a difference, and that our customers trust us to uphold the highest standards of reliability, sustainability, and care.
JOB SUMMARY:
Perform daily activities related to supporting the accounts payable (AP) function as well as general clerical duties to support the accounting and finance department.
Responsibilities:
1. Process vendor invoices accurately and timely, ensuring proper coding and approvals in accordance with company policy.
2. Prepare and execute weekly check runs and ACH payments.
3. Organize invoices from mail, email and interoffice handling by “company” and “PO vs non-PO”.
4. Reconcile vendor statements and research discrepancies or unpaid invoices.
5. Monitor and respond to vendor inquiries in a professional and timely manner.
6. Collaborate with internal departments to resolve purchase order and invoice issues.
7. Support general ledger reconciliations.
8. Assist with bank reconciliations.
9. Support audits by providing required documentation and responding to inquiries
10. Contribute to process improvement initiatives related to AP efficiency including implementation of ACH payments.
11. Maintain organized and accessible records in both physical and electronic formats.
12. Foster a collaborative, respectful team environment helping to onboard new team members or temporary staff when needed.
13. Occasionally lift and move boxes of files or documents weighing up to 25 lbs.
QUALIFICATIONS:Educational Requirements:
- Associate’s degree in Accounting, Finance or related field required (Bachelor’s degree preferred).
- 2 years in Accounts Payable required (Great Plains experience preferred).
- Experience with full-cycle AP, including invoice processing and payment runs.
- Proficient in Microsoft Excel.
- Strong organizational and attention to detail skills.
- Ability to communicate professionally with employees and vendors related to AP.
- Ability to learn a new automated accounts payable processing system and assist in training new end users.
- Be part of a forward-thinking organization that values innovation, collaboration, and continuous improvement.
- Enjoy opportunities for career growth and professional development.
- Competitive benefits package.
- Medical, dental, vision, and life insurance.
- Generous paid time off.
- Short-term and long-term disability coverage.
- 401k and tuition reimbursement plans.
- Wellness Program & Incentives.
South Central Connecticut Regional Water Authority (SCCRWA) will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, intellectual disability, mental disability or physical disability including, but not limited to, blindness, (unless such disability, even with reasonable accommodation, prevents the applicant from being able to perform the work involved), or in any manner prohibited by the laws of the United States or of the State of Connecticut. Further SCCRWA will not retaliate against or condone retaliation against any person or group of persons who oppose actions, treatment or conduct that they believe to be discriminatory.
South Central Connecticut Regional Water Authority (SCCRWA) will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, intellectual disability, mental disability or physical disability including, but not limited to, blindness, (unless such disability, even with reasonable accommodation, prevents the applicant from being able to perform the work involved), or in any manner prohibited by the laws of the United States or of the State of Connecticut. Further SCCRWA will not retaliate against or condone retaliation against any person or group of persons who oppose actions, treatment or conduct that they believe to be discriminatory.
