Payroll & Benefits Coordinator

Position Title: Payroll & Benefits Coordinator

JOB SUMMARY: The Region 12 Payroll & Benefits Coordinator is required to have a strong understanding of payroll and accounting principles as well as knowledge and experience with health and retirement benefits administration. The coordinator is responsible for managing and processing all aspects of employee payroll, leave plans, health benefits and retirement plans. Key tasks include verifying employee contracts and time sheet records, ensuring timely and accurate wage payments to employees, monitoring accurate time and attendance tracking, administering employee health and retirement benefits, handling employee inquiries, and preparing reports and reconciliations. The Payroll & Benefits Coordinator is actively involved in audits completed by external agencies.

QUALIFICATIONS:

• Proficiency in payroll and employee benefits terminology, practices, and procedures.
• Knowledge of basic accounting and bookkeeping principles.
• Strong arithmetic and computational skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with computers, including various software applications.
• Strong organizational skills to manage records and follow complex instructions.

PERFORMANCE RESPONSIBILITIES:

• Prepares bi-monthly and special payrolls, including calculating wages, taxes, and deductions from each individual's pay as required by local, state, or federal regulations and any other deductions authorized by the individual and approved by the Board of Education.
• Verifies timekeeping information, updates employee records, and maintains accurate payroll data and files.
• Conducts benefits enrollments and terminations for all employees in a timely manner.
• Maintains accurate employee contributions and deductions; reviews and makes timely payments of all health insurance invoices.
• Maintains all payroll records and prepares related reports and reconciliations.
• Files all required wage and tax reports and otherwise ensures compliance with federal, state, and local labor laws and regulations.
• Maintains, updates and tracks all employee attendance, leave plans and hourly timekeeping records using the Absence Management and Time & Attendance modules of Frontline Education.
• Responds to employee inquiries about payroll, deductions, and benefits.?
• Assists with internal and external audits by providing necessary documentation and records.
• Identifies and recommends improvements to payroll workflows and automating processes where possible.
• Works collaboratively with other departments, including Human Resources to ensure processes and procedures related to employee payroll and benefits are adhered to appropriately.
• Coordinates all aspects of health benefits including medical, dental and vision plans, HSA and HRA accounts and COBRA administration.
• Coordinates all aspects of retirement benefits including non-certified pension plan, 403b, 457b, and Teachers' Retirement Board.
• Handles other tasks as assigned by the Director of Finance and Operations or the Superintendent of Schools.

REPORTS TO: Director of Finance and Operations

TERM OF EMPLOYMENT: Twelve-month position

EVALUATION: Performance evaluated annually by the Director of Finance and Operations

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. This job description is subject to change at any time.

HOURLY RATE of PAY: $ $33.00 per hour; Commensurate with experience

Job Type: Full-time

Pay: $ $33.00 per hour

Benefits:

• Employee assistance program
• Health insurance
• Paid time off

Work Location: In person

Salary : $33