Grant Manager

Position Title: Grants Manager

Reports to: VP of Institutional Giving

Works Closely With: Senior Director of Grants, Finance Team, Programs Team

Position Summary

The Grants Manager is responsible for the day-to-day administration, management, and meticulous tracking of the Food Bank's diverse portfolio of public and private grants. This pivotal role supports the full grant lifecycle-from prospecting and proposal submission through compliance, reporting, and funder relationship management-working collaboratively with the Senior Director of Grants, VP of Institutional Giving, the Finance and Programs Teams. The ideal candidate is detail-oriented, experienced in grant administration, and thrives in a dynamic, deadline-driven nonprofit environment.

Key Responsibilities

• 
  Manage ComplianceDeadlines: Coordinate the daily management of all grant activity, including tracking periods of performance, reporting obligations, and ensuring timely, high-quality submissions;
• Application Preparation: Prepare, submit, and track grant applications and required documentation under the direction of the VP of Institutional Giving;
• Financial Administration: Work hand-in-hand with the Finance Team to ensure timely, accurate budget tracking, expenditure monitoring, drawdowns, and strict compliance with grant terms;
• DataReporting: Collaborate with the Programs Team to gather outcome data, success stories, and essential materials for effective funder reporting;
• DocumentationSystems: Maintain up-to-date grant records and supporting documentation within the organization's grants management system;
• Funder Stewardship: Steward relationships with funding agencies by assisting with scheduled reports, site visits, and communications to demonstrate programmatic impact and responsible fund usage;
• Prospecting Support: Assist in researching new funding opportunities and contribute to funder outreach as directed by the VP of Institutional Givin
• Compliance Expertise: Stay informed of funding trends and compliance requirements, particularly for Federal, NY State, and local government grants.

Qualifications

• Bachelor's degree or equivalent experience is required;
• 3-5 years of relevant experience in grant management, administration, or nonprofit development (direct experience with Federal and NY State is a strong plus).
• Demonstrated experience preparing, writing, or contributing to grant applications and reports;
• Strong track record of managing grant documentation, meeting deadlines, and maintaining organization across multiple projects;
• Excellent written and verbal communication skills;
• High proficiency in Microsoft Office with intermediate experience in Excel; experience with Monday.com and RE NXT software preferred;
• Ability to work independently and collaboratively with cross-departmental teams to align funding and organizational priorities and
• Attention to detail, flexibility, and ability to manage competing priorities in a mission-driven environment.