Accounts Payable Specialist

Job Title: AP Clerk

Contract: 1 Month

Hourly rate: $25-35/hr (DOE)

Location: Onsite (8am-5pm EST) (Manassas, VA)

Are you ready to take on a key role in our finance team, contributing to the success of a company that values excellence and teamwork? F.H. Furr Plumbing, Heating, A/C, and Electrical Inc., a local business with a 45-year legacy, is seeking a detail-oriented individual to join us as an Accounts Payable Clerk.

Who / What are we looking for?

We are seeking an experienced Accounts Payable Clerk responsible for supporting our daily financial operations. Your key responsibilities will include processing invoices, conducting accurate data entry, and maintaining effective communication with vendors to ensure timely payments.

Qualifications: 

• Proven experience in accounts payable or a related financial roll
• Bachelor’s Degree (Preferred)
• Strong mathematical and bookkeeping skills
• Exceptional attention to detail and accuracy
• Demonstrates an exceptional attitude and eagerness to contribute to team success.
• Highly motivated with a positive attitude and a strong desire to make meaningful contributions.
• Proactive and enthusiastic, always seeking ways to add value and support team goals.
• Previous experience in customer service and office administration is a plus
• Dependable and punctual
• Team player with excellent communication skills

Compensation:

• Paid hourly/weekly

Office Hours:

• Monday through Friday – 8 AM until 5 PM

Shift:

• Full-time

Responsibilities:

 Job responsibilities include:

• Maintain and establish relationships with new and existing vendors, inclusive of submitting credit applications as necessary
• Responsible for setting up vendors and vendor maintenance
• Administer purchase order policy
• Match purchase orders with packing slips and vendor statements for accuracy
• Enter all credit card transactions
• Reconcile credit card statements monthly
• Track credits for warranty returns
• Administer regular check runs
• Process incoming invoices and ensure coding is in compliance with accounting guidelines provided
• Coordinate with operational management to ensure invoices are valid and follow-up as necessary
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Record manual payments within Intacct (accounting software)
• Record manual checks in Positive Pay (banking platform)
• Monthly reconciles the payables subledger and billing software
• Work with the Regional Accounting Manager to close out month end
• Assists others on the accounting team and give guidance/help where needed
• Aides in the annual 1099 processing
• Providing necessary documents to prospective vendors and other partners (COI, W-9s, etc.)
• Prepare and file sales and use tax returns
• Communicates any key issues with management
• Works with the team to automate processes, establish controls and produce financial statements in accordance with accounting policies
• Support team with key strategic and process improvement initiatives
• Help with a broad range of ad-hoc projects focused on AP/Vendor Payment quality
• Contribute to the team culture and effort by accomplishing related results as needed

Experience:

• 4 years of prior Accounts Payable related experience  
• Associates or Bachelor’s degree in business, accounting, or a related field a plus
• Experience with payment coding and processing

Salary : $25 - $35