What are the responsibilities and job description for the Procurement Analyst position at Regional Ambulance Services?
Position Accountabilities
This position is accountable for the following functions:
- Coordinate and evaluate capital (CapEx) purchase requests by collaborating with department leaders to assess operational needs, analyze specifications, and ensure alignment with procurement policies and capital planning priorities.
- Coordinate electronic requisition and purchase order processes for capital and strategic purchases, including creation, approval, tracking, and reconciliation.
- Support strategic sourcing and competitive procurement activities by evaluating vendor proposals, analyzing supplier performance metrics, and providing recommendations for vendor selection and contract awards.
- Review and analyze supply and service contracts for cost, quality, and performance; recommend improvements or strategic sourcing strategies.
- Conduct annual evaluations of vendors, including performance, pricing, and contract compliance, and collaborate with the Senior Buyer to research and evaluate alternative vendors and products when appropriate.
- Continuously monitor and evaluate procurement systems, software, and processes to identify inefficiencies and implement improvements.
- Provide analytical support and process oversight for consumables procurement activities, including auditing purchasing practices and identifying opportunities for cost savings or process improvements.
- In coordination with the Senior Buyer, create, implement, and audit materials control processes for ground-side controlled substances, including policies, procedures, and training tools for ordering, inventory control, and shipping/receiving tasks.
- Monitors controlled substance procurement activities to ensure compliance with Medical Director authorizations, regulatory requirements, and internal inventory control policies.
- Maintain and administer documentation authorizing designated personnel to procure controlled substances on behalf of the Medical Director, ensuring compliance with applicable regulatory requirements.
- Track usage, reconcile inventories, and maintain documentation to meet all internal and external compliance standards.
- Coordinate and evaluate the annual inventory and verification of capital assets and high-value equipment, ensuring accurate tracking within inventory systems and identifying discrepancies, condition concerns, or lifecycle replacement needs.
- Evaluate current inventory and logistics systems for efficiency, recommending updates or new tools to improve workflow and accuracy.
- Support facilities maintenance and capital improvement planning by analyzing vendor performance, coordinating procurement activities, and assisting with long-term facility planning initiatives.
- Support budget planning for facilities maintenance and capital projects.
- Track grant-funded purchases, ensure documentation and compliance with grant requirements, and support reporting to grantors and internal leadership.
- Assist in coordinating Company vehicle registrations, which may require driving and operating a Company vehicle safely, in accordance with established driving guidelines.
- Provide routine and ad hoc reporting to senior leadership on procurement trends, contract performance, ground-side controlled substances, capital expenditures, and overall expenditure data.
- Recommend strategic initiatives and process improvements to optimize procurement efficiency, cost-effectiveness, and alignment with organizational priorities.
- Continuously evaluate current operating & reporting systems to ensure data accuracy and actionable insights.
- Perform additional tasks as assigned to support operational and strategic goals.
- Continuously seek opportunities to enhance efficiency across procurement, inventory, controlled substances, capital asset management, and facilities processes.
- Performance of other tasks and duties as assigned
Qualifications/ Experience Requirements
- Bachelor’s degree in Business, Logistics, Accounting, or other related field of study preferred.
- Minimum of two years of prior procurement and/or accounting experience required.
- Strong interpersonal and communication skills required.
- Must be able to operate various computer programs, including the Microsoft Office suite and inventory control systems.
- Proficiency in supply inventory management system processes preferred.
- A valid Driver’s License with clean driving record preferred.
- Obtain and maintain Certified Purchasing Professional (CPP) certification within 12 months of hire.
Supervision Exercised
Exercises no supervision.