Human Resource Specialist

Primary Purpose:

Organize and manage the routine work activities of the Human Resources office and provide clerical services to the director of human resources and other staff members. Coordinate the employee benefits program for the district. Maintain records and provide assistance to employees to ensure effective use of benefits.

Qualifications:

Education/Certification:

High school or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to interpret and disseminate insurance and benefits information to individuals and groups Ability to use personal computer and software to develop or maintain spreadsheets and databases Proficient word processing and file maintenance skills

Knowledge of basic accounting principles Ability to follow written instructions Ability to operate multi-line phone system

Strong organizational, communication, and interpersonal skills

Experience:

Three years clerical experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, manuals, and reports for the director of human resources and other department staff members using personal computer.

2. Distribute applicant records to principals and directors.

3. Assist with recruitment efforts.

4. Assist with the input and maintenance of information in the employee database.

5. Process and receive criminal history record information.

6. Process and receive applications and related materials.

7. Compile pertinent data as needed when preparing various federal, state, and local reports, including the Texas Employer New Hire Report.

8. Maintain physical and computerized departmental files.

9. Assist district employees and substitutes with the use of the AESOP substitute teacher system.

10. Assist with responses to unemployment claims.

11. Prepare and distribute job vacancy announcements and advertisements.

Accounting

12. Perform routine accounting tasks as needed.

13. Assist Payroll Coordinator with dock pay records on a monthly basis.

14. Assist Payroll Coordinator by correcting employee and substitute errors before payroll is ran each month.

Benefits Administration

15. Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier’s claims office, as needed.

16. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.

17. Resolve administrative problems with insurance carrier representatives.

18. Assist with coordination of annual open enrollment process.

19. Add employee benefits in Skyward.

File Management

20. Maintain files for all employees and applicants, including receiving and routing of changes (e.g., name, address changes).

21. Process requests for official district records, including retrieving documents, copying, and mailing records.

22. Enter and update employee information in central database.

23. Respond to requests for verification of employment.

24. Prepare and maintain employee service records.

25. Manage the records storage and destruction process for the HR records following established records retention schedule and requirements of the Texas State Library and Archives Commission.

26. Assist with the purging of records and coordinate the electronic preservation of inactive HR records.

Other

27. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

28. Greet visitors and assist employees and applicants with completing applications and required paperwork.

29. Assist with the scheduling and set up of interviews and meetings as needed.

30. Make travel arrangements for the department.

31. Receive, sort, and distribute mail and other documents to department staff.

32. Prepare mailing and labels using personal computer.

33. File all Worker’s Compensation Claims, including all electronic filings to Edwards Risk Management.

34. Make all Worker’s Compensation provider appointments.

35. Assist employees in filling out reports to Texas Department of Insurance Division of Worker’s Compensation.

36. Assist employees with the filing and monitoring of disability claims.

37. Assist with Substitute Orientation sessions.

38. Assist with New Employee Orientation.

39. Maintain confidentiality of information.

40. Other duties as assigned

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer, printer, calculator, copier, shredder, and fax machine.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.