What are the responsibilities and job description for the Wedding/Event Planner position at Regents' Glen Country Club?
**Reports To:** Director of Events
**Job Summary:**
The Wedding and Event Planner is responsible for coordinating and managing all aspects of weddings and special events at the country club's venue space Box Hill Mansion. This includes working closely with clients to understand their vision, managing event logistics, coordinating with vendors, and ensuring that each event is executed flawlessly. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and a passion for creating memorable experiences.
**Key Responsibilities:**
1. **Client Consultation and Relationship Management:**
- Meet with clients to discuss their event needs, preferences, and budget.
- Provide professional advice and suggestions to help clients plan their ideal event.
- Maintain regular communication with clients to ensure their expectations are met and any concerns are addressed promptly.
2. **Event Planning and Coordination:**
- Develop detailed event plans, timelines, and checklists to ensure all aspects of the event are covered.
- Coordinate with internal departments (catering, operations, maintenance) to ensure seamless execution.
-Prepare banquet event orders for the team
- Manage external vendors (florists, photographers, entertainers) to meet event requirements.
3. **Logistics Management:**
- Oversee event setup, execution, and breakdown to ensure everything runs smoothly and on schedule.
- Handle any issues or emergencies that arise during the event to ensure a successful outcome.
4. **Sales and Marketing Support:**
- Assist in promoting the club’s event services through various channels including social media, the club’s website, and community events.
- Conduct tours of the club’s facilities for prospective clients and demonstrate the venue’s capabilities.
- Develop and maintain a portfolio of event packages and options to attract diverse clientele.
5. **Post-Event Follow-Up:**
- Conduct post-event evaluations with clients to gather feedback and assess satisfaction.
- Maintain records of events, including client preferences and feedback, to improve future services.
- Follow up with clients to build long-term relationships and encourage repeat business and referrals.
**Qualifications:**
- Bachelor’s degree in Event Management, Hospitality, Business, or a related field (preferred).
- Proven experience as a wedding or event planner, preferably in a high-end or country club setting. (preferred but not required)
- Excellent organizational and multitasking abilities.
- Strong communication, negotiation, and interpersonal skills.
- Creative problem-solving skills and attention to detail.
- Proficiency in event planning software and Microsoft Office Suite.
- Ability to work flexible hours, including evenings and weekends, as required.
**Physical Requirements:**
- Ability to stand and walk for extended periods.
- Ability to lift up to 25 pounds occasionally.
Job Type: Part-time
Expected hours: 10 – 25 per week
Benefits:
- Employee discount
- Flexible schedule
Schedule:
- Monday to Friday
- Weekends as needed
Ability to Commute:
- York, PA 17403 (Required)
Ability to Relocate:
- York, PA 17403: Relocate before starting work (Required)
Work Location: Hybrid remote in York, PA 17403