Executive Administrative Assistant

We seek Executive Office Administrator – High-Level Support | Boca Raton, FL

Applications without a cover letter will not be considered. Practical communication skills are crucial for this role, and a well-crafted cover letter is an excellent way to demonstrate them.

Zizion Group is an FDA-registered medical device distributor focused on regenerative medicine. We seek a sharp, highly organized Executive Office Administrator to support our executive team. This high-visibility, high-impact role requires discretion, professionalism, and initiative. We seek a proactive, polished, articulate self-starter who can work independently. Must be highly proficient with Microsoft Office and comfortable with technology.

About the Role:

As the central hub of our corporate office, you will ensure smooth daily operations and serve as a critical support partner to leadership across multiple divisions. You’ll coordinate with executives, partners, vendors, and clients to drive efficiency and excellence.

What You’ll Do:

· Oversee daily office operations, including assisting in sales, marketing, shipping, and administrative systems

· Serve as liaison between departments and executive leadership to ensure seamless workflows

· Draft reports, prepare presentations, and support meeting logistics

· Maintain a professional, client-facing environment and uphold company standards

What We’re Looking For:

·5 years of experience supporting C-level executives or operating in a senior administrative or operations role within a fast-paced, high-performance environment

·Proven ability to handle sensitive information and high-level communications with absolute confidentiality and discretion

·Exceptional written and verbal communication skills with a high degree of executive polish

·Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint) and CRM or ERP platforms

·Strong organizational and time management skills with the ability to prioritize and pivot seamlessly across multiple projects

·Technologically adept, systems-oriented, and confident in managing digital tools and platforms

·Thick-skinned, composed under pressure, and comfortable operating independently with minimal oversight

Why Zizion:

· Strategic Growth: Be part of a forward-thinking company at the forefront of regenerative medicine, with direct exposure to senior leadership and a growth trajectory

· Culture of Excellence: Work alongside a leadership team that values transparency, execution, and results over bureaucracy

Schedule: Full-time, Monday–Friday, Onsite

Additional Preferences:

• Background in medical, biotech, or healthcare-related industries (Not Required)
• Demonstrated problem-solving and analytical skills
• Research-oriented with a strategic, anticipatory mindset
• Professional demeanor and sound judgment

Benefits:

We have assembled a competitive compensation package to reward our employees for their efforts, commitment, and expertise. We offer a business casual atmosphere along with our compensation package:

PTO

Perks and incentives are based on performance each month.

Salary is commensurate with experience and qualifications. To be considered, you must submit a tailored cover letter that includes your compensation expectations. Applications without a cover letter will not be reviewed. Your communication skills are integral to the success of this role.

Job Types: Full-time, Part-time, Contract

Pay: $21.00 - $25.00 per hour

Benefits:

• Paid time off
• Tuition reimbursement

Ability to Commute:

• Boca Raton, FL 33431 (Preferred)

Ability to Relocate:

• Boca Raton, FL 33431: Relocate before starting work (Preferred)

Work Location: In person

Salary : $21 - $25