What are the responsibilities and job description for the Senior Administrative Assistant position at Regency Centers?
About this Opportunity:
At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a full-time Senior Administrative Assistant to join our regional office located in Westport, CT. This person will perform advanced, diversified, and confidential secretarial and administrative duties in a proactive manner, to ensure maximum efficiency of daily administrative operations. This person will also administer and communicate operational decisions on behalf of the leading local officers, when appropriate.
What You’ll Be Doing:
- Oversee administration processes to ensure smooth daily operations for the Northeast Investment Team (One VP and two Investment Mangers).
- Provide administrative support such as with mail, word processing, filing, copying, travel arrangements, scheduling appointments, supplies, notarizing documents, and help in preparing overall investment materials.
- Process contracts, vendor agreements and/or leases to ensure that they are properly assembled and distributed to appropriate parties.
- Handle accounting-related responsibilities such as expense reports, check requests, invoice processing, and maintains required office supply needs.
- Prepare presentations for high-level business meetings and plan scheduled events.
- Answer incoming telephone calls, interact with high-level personnel, and respond to inquiries from internal and external customers.
- Serve as a liaison to Human Resources involving issues with employee relations and staffing.
- Serve as the Office Coordinator for the three Northeast Offices (Westport, Garden City, Bronxville), overseeing annual office budgets, ordering of supplies, materials, and other day to day operational needs.
Are You Qualified?
Required
- Associate’s Degree in Business Administration, Office Management or related field
- At least 3 years of experience as an administrative assistant, to include some supervisory experience
- Proficiency in Microsoft Office applications
*A Bachelor’s degree may be considered in lieu of the required years of experience
Preferred
- Bachelor's Degree in Business Administration, Office Management or related field
- Prior experience in the retail commercial real estate industry strongly preferred
- Notary Public designation
* Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.
Personal Traits We Value:
- High level of integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
- Must possess strong attention to detail, organization, priority setting and time-management skills
- Capable of precise verbal and written communication with all levels of internal and external customers, even when under time constraints
- Must have good customer and task focus, coupled with interpersonal savvy and perseverance skills
- Must have a high energy level with a positive, upbeat attitude. Must be conversational and people oriented
- Ability to work at times with minimum supervision in a multi-task, dynamic, team environment
A Little Bit About Us:
We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.
Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look™ program.
We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.
Benefits:
Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit www.regencycenters.com/careers.
Work/Life Balance
- 23 PTO days annually
- 11 paid holidays (in addition to PTO)
- Paid leave programs (parental, compassion, bereavement, jury duty, and military)
- Health Advocacy Employee Assistance Program (EAP)
Financial Security
- 401(k) with a generous company match plus corporate profit sharing
- Anniversary stock grant awards
- Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
- 100% company paid Life Insurance/AD&D and Disability Insurance
- Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
- Student loan repayment resources
Health and Wellness
- Medical, Dental and Vision Insurance
- Award winning and incentives-based wellbeing program through Personify Health
- Family planning, mental health, and pain management programs
Community Focused
- 52 hours per year of paid Volunteer Time Off
- Company gift matching
Growth and Development
- Tuition reimbursement
- Continued education opportunities
- LinkedIn Learning premium subscription
- Professional membership support
- Employee Resource Group
#LI-AH1
*Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.
*Connecticut Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The Connecticut hiring salary range for the Senior Administrative Assistant position is between $68,000 and $78,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
Salary : $68 - $78