What are the responsibilities and job description for the Event Logistics Coordinator position at Regal?
What is the job?
Do you enjoy bringing all the pieces together to create exceptional experiences? As an Event Logistics Coordinator, you'll play a key role in supporting private events and screenings across Regal's theatre network. You'll be the bridge between sales teams, theatre staff, vendors, and customers, ensuring every event is organized, accurate, and executed seamlessly.
This is an ideal opportunity for someone who thrives on organization, communication, and problem-solving. From coordinating equipment and catering to supporting theatres before and after events, you'll help create memorable experiences while working in a fast-paced and collaborative environment.
What will you be doing?
- You will communicate event details and private screening information to theatre teams and ensure information is accurate within CRM records.
- You will coordinate auxiliary services, equipment, catering, and other event-related needs to support successful private events.
- You will collaborate with Event Sales Specialists to align event logistics with customer goals and expectations.
- You will manage vendor communication, collect required agreements and certificates, and process event invoices.
- You will provide pre- and post-event support, troubleshoot issues, and serve as a resource for theatre staff and vendors.
About you
- You will bring strong organizational skills and exceptional attention to detail.
- You will possess excellent written and verbal communication skills and enjoy working with cross-functional teams.
- You will be comfortable managing multiple priorities and meeting deadlines in a fast-paced environment.
- You will have proficiency with Microsoft Office and experience working with spreadsheets; CRM experience is a plus.
- You will have a high school diploma or equivalent, with at least one year of event planning, hospitality, or related experience preferred.
- You will be a great fit, if our values resonate with you: We Create, We Perform, We Inspire. Read more about them here - About us
About Regal
Regal Cinemas – where movie magic meets unforgettable experiences!
At Regal Cinemas, part of Regal Cineworld, each day is a celebration of everything film and entertainment. From the first popcorn crunch to the closing credits, we’re all about creating moments that spark joy, laughter, and a little bit of movie magic.
With over 7,600 screens across 625 locations in 9 countries, including Cineworld, Picturehouse, Cinema City, Yes Planet, and Regal Cinemas right here in the US - we bring the joy of movies to millions.
Based out of our buzzing Theatre Support Office in Knoxville, Tennessee, we offer a variety of roles with a mix of hybrid, field-based, or remote working options, depending on the role.
What really makes Regal shine? Our people. We’re passionate about supporting your growth and helping you carve out your dream career within the Regal Cineworld family. Fancy joining us on this epic film adventure? Dive into the Regal stories and see what life’s like behind the scenes of the big screen!
Read more about the Regal culture here – Regal Careers
Our Benefits
- Discretionary annual bonus
- Free movie passes and discounted concessions at any Regal location
- Paid vacation time and sick leave to support a healthy work-life balance
- Eligibility to participate in our 401(k) retirement plan with company match after age 21 and one month of service
- Summer half-day Fridays during the summer season
- Medical and prescription coverage, with company contributions toward the cost
- Company-paid life insurance and disability insurance at no cost to employees
- Dental, vision, and supplemental life insurance options available for employees and their dependents
- Additional coverage options including accident, critical illness, and hospital indemnity insurance
Inclusion & Belonging
At Regal Cineworld, we believe our strength comes from the diversity of our people. We are committed to fostering a workplace where everyone feels valued, respected, and empowered to bring their authentic selves to work. Our commitment to inclusion and belonging embraces all aspects of identity, including gender, ethnicity, age, disability, sexual orientation, religion, and background.
We take pride in creating an environment where differences are celebrated and everyone has equal opportunities to succeed. Our hiring process is designed to be fair and accessible, welcoming applicants from all backgrounds. If you need any accommodations during the hiring process or in the workplace to support your needs, please contact the Talent team.
If you have any questions about this role or working at Regal Cineworld Group please contact careers@regalcineworld.com. We may close this vacancy early if we receive a high volume of applications, so we encourage you to apply as soon as possible