Plant Admin Asst

Make a Difference in YOUR Career!

Our vision is both simple and ambitious: to put our drinks on every table.

We are the world’s largest bottler for retailers and A-brands. Our products are distributed worldwide from our production sites in Europe and North America. Although our own branding may not appear on the labels of the beverages we produce, there is a good chance you are reading this while sipping one of our drinks.

Our ambition is to continually improve and it’s what keeps us at the top of our game. We are solutions-based. We are innovative. We seek out new challenges and conquer them. This is our company ethos, but it’s our people’s too: Refresco is at the cutting edge of a fast-moving industry because we have passionate people pushing the boundaries of what’s best.

Stop and think: how would YOU put our drinks on every table?

Essential Job Functions:

• Adhere to all health and safety policies/procedures, Good Manufacturing Practices (GMPs) and PPE requirements.
• Responsible to adhere to food quality and food safety as per the standard(s) provided by corporate, customer, and/or governing bodies (ex. SQF).
• Scan, file, and organize documents into a database or SharePoint, and prepare files for storage.
• Input data, update values in spreadsheets using Excel, and transfer data between PDF/Word and Excel with formula setup.
• Review environmental reports, record critical information, download, edit, and consolidate report data.
• Conduct research on various topics as needed.
• Open Text Resolution
• Determine invoice issues (PO, GR and coding, etc.) on the open text document and refer to correct associate within plant for resolution.
• Purchase Order Subject Matter Expert
• Full knowledge of how to write and receive PO’s.
• Understanding of accounting structure in order to properly assign account coding.
• Vendor management
• Process vendor set-up requests.
• Assist vendors with invoice inquiry.
• Maintain Purchase Orders
• Regular review of Purchase Orders in order to set Delivery Complete & Final Invoice flags
• Ensures timely receipt.
• Maintain detailed records of all invoices, payment status, and communication with vendors.
• Process payroll and conduct daily attendance reviews for tracking purposes as required.
• Ensure records are updated in the ERP system and support requests from the corporate office.
• Identify and implement improvements in the accounts payable process to enhance accuracy and efficiency.
• Maintains meeting minutes, manages the yearly calendar, and prepares presentations for meetings and town halls.
• Organize monthly recognition programs, milestone celebrations, and appreciation events.
• Assist with compliance documentation, training materials, and office organization.
• Manage newsletters, employee suggestions, and team-building activities.
• Coordinate charity drives, seasonal events, and safety awareness campaigns.
• Process Improvement – Streamline workflows, support audits, and enhance operational efficiency.
• Prepare and distribute various plant reports, schedules, and performance metrics.
• Maintain safety boards, display boards, and company dashboards.
• Track downtime and operational performance records.
• Oversee uniform program, including orders, audits, and returns.
• Process invoices, expense reports, and payment reconciliations.
• Assist with interview coordination and new hire onboarding including requests for supplies, badges, and uniforms.
• Organize staff events, lunches, and engagement activities.
• Manage mail services, shipping, and office supply inventory.
• Oversee locker assignments, breakroom supplies, and vending operations.
• Coordinate travel arrangements and related expense reporting.
• Handle regulatory reporting and maintain required licenses and permits.
• Ensure timely renewals for company vehicles and site certifications.

Required Skills:

• Knowledge of general accounting principles.
• General math skills.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent verbal, written, and listening abilities for effective interactions with both internal and external stakeholders.
• High level of accuracy, attention to detail, and commitment to maintaining confidentiality.
• Excellent data entry skills.
• Effective organizational, stress and time management skills.
• Ability to work independently or as a team member.
  
  
  

A Career with Refresco

Refresco offers a competitive salary and comprehensive benefits, which include:

• Medical/dental/vision insurance
• Life insurance
• 401(k) savings plan with company match
• Paid holidays and vacation
• Well-being benefits
• Discount programs
  
  
  

Join Refresco TODAY and enjoy a rewarding CAREER!

Equal Opportunity Employer

Refresco is an Equal Employment Opportunity/Affirmative Action employer. Refresco does not discriminate against qualified applicants or employees based on race, color, age, religion, sex, pregnancy, national origin, ancestry, age, physical or mental disability, veteran status, status in uniformed services, sexual orientation, gender identity, gender expression, marital status, genetic information, or any other status protected by law.

Criteria

Behaviors

Functional Expert: Considered a thought leader on a subject

Team Player: Works well as a member of a group

Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Self-Starter: Inspired to perform without outside help

Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization