What are the responsibilities and job description for the REEVES | Executive Admin / Office Manager - Duncan, SC position at Reeves Construction Company?
Reeves Construction Company, the Colas USA subsidiary that operates throughout the states North Carolina, South Carolina, Georgia, Florida, Missouri and Arkansas has been a key partner in the infrastructure growth of the Southeast and Midwest since the company’s founding in 1923. Reeves is a complete heavy civil highway and site development construction company dedicated to meet the specific needs of the roadway, airport, bridge, and military market. Reeves prides itself for its high company standards of safety, ethics, and performance. To learn more about Reeves visit www.reevescc.com.
Throughout Colas USA, we provide competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company’s value chain. To learn more about the Colas USA Family of Companies, please visit www.colasusa.com.
Position Summary
The Executive Administrative Assistant & Office Manager provides high-level administrative support to Reeves senior leadership while overseeing the daily operations of the corporate office. This role serves as a trusted partner to executives, managing complex calendars, travel, communications, meetings, and special projects while ensuring efficient office administration and a professional workplace environment.
The position is responsible for coordinating office operations, managing vendors and facilities-related activities, supervising the Front Desk Receptionist, and ensuring exceptional service for employees, visitors, and business partners. The ideal candidate is highly organized, proactive, detail-oriented, and capable of handling confidential information with discretion while managing multiple priorities in a fast-paced environment.
Executive Support
Competitive pay & comprehensive benefits include paid holidays, vacation, life insurance, accidental death & dismemberment insurance, group health plan options (incl. medical, dental & vision, HSA, FSA), short term disability benefits & 401(k)/401(k) Roth w/company match.
**This Organization Participates in E-Verify**
**Drug-Free Workplace**
Colas Inc. And Its Subsidiaries Are An Equal Opportunity Employer. For Details On The Specifics Of This Commitment, Please Click Here To View The EEO Document. If You Are An Individual With a Disability And Require a Reasonable Accommodation To
Throughout Colas USA, we provide competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company’s value chain. To learn more about the Colas USA Family of Companies, please visit www.colasusa.com.
Position Summary
The Executive Administrative Assistant & Office Manager provides high-level administrative support to Reeves senior leadership while overseeing the daily operations of the corporate office. This role serves as a trusted partner to executives, managing complex calendars, travel, communications, meetings, and special projects while ensuring efficient office administration and a professional workplace environment.
The position is responsible for coordinating office operations, managing vendors and facilities-related activities, supervising the Front Desk Receptionist, and ensuring exceptional service for employees, visitors, and business partners. The ideal candidate is highly organized, proactive, detail-oriented, and capable of handling confidential information with discretion while managing multiple priorities in a fast-paced environment.
Executive Support
- Provide high-level administrative support to executives and senior leadership.
- Manage complex executive calendars, meetings, travel arrangements, and expense reporting.
- Prepare executive correspondence, presentations, reports, meeting agendas, and minutes.
- Coordinate leadership meetings, off-site events, and strategic planning sessions.
- Coordination of conferences and other special events.
- Availability for overnight travel as required to support remote events and business operations.
- Screen and prioritize incoming communications and requests.
- Track action items and follow up with stakeholders to ensure timely completion.
- Handle highly confidential business, personnel, and financial information with discretion.
- Oversee the day-to-day operation of the corporate office.
- Supervise, train, and provide direction to the Front Desk Receptionist.
- Establish and maintain front-office procedures, service standards, and coverage schedules.
- Manage office facilities, office equipment, and vendor relationships.
- Coordinate office maintenance requests and serve as a liaison with building management.
- Manage office supply inventory and purchasing activities.
- Monitor office-related expenses and assist with budget administration.
- Recommend and implement process improvements.
- Ensure conference rooms, common areas, and reception spaces are maintained professionally.
- Coordinate workplace events, employee meetings, and company functions.
- Support recruiting and onboarding activities, including interview scheduling and new-hire logistics.
- Maintain electronic and physical records in accordance with company policies.
- Coordinate visitor management, security access, and office communications.
- Assist with special projects and cross-functional initiatives as assigned.
- Associate degree or equivalent experience required; Bachelor’s degree preferred.
- Minimum 5 years of progressively responsible administrative support experience.
- Minimum 2 years of office management, supervisory, or team lead experience preferred.
- Demonstrated experience supporting senior executives in a corporate environment.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong organizational, project coordination, and problem-solving skills.
- Excellent verbal and written communication skills.
- Proven ability to manage confidential and sensitive information.
- Ability to prioritize competing demands and work independently with minimal supervision.
- Executive presence and professionalism
- Leadership and staff supervision
- Office operations management
- Relationship and stakeholder management
- Strategic planning and coordination
- Process improvement
- Sound judgment and discretion
- Customer service excellence
Competitive pay & comprehensive benefits include paid holidays, vacation, life insurance, accidental death & dismemberment insurance, group health plan options (incl. medical, dental & vision, HSA, FSA), short term disability benefits & 401(k)/401(k) Roth w/company match.
**This Organization Participates in E-Verify**
**Drug-Free Workplace**
Colas Inc. And Its Subsidiaries Are An Equal Opportunity Employer. For Details On The Specifics Of This Commitment, Please Click Here To View The EEO Document. If You Are An Individual With a Disability And Require a Reasonable Accommodation To
- to meet the requirements of the role in which you are applying
- complete any part of the application process
- access or use the online application process and need an alternative method for applying