Paralegal Calendar Clerk

Summary:

Reese Law Group is a law firm located in Carlsbad (San Diego County) that specializes in debt collections, subrogation, bankruptcy, and replevins.

This position is responsible for overseeing and facilitating attorneys’ calendars to ensure they are aware of and adhere to court deadlines and other related due dates pertaining to active litigation files.

Essential Job Functions:

· Manage assigned attorneys’ calendars.

· Run contested-calendar diaries for assigned attorneys on a daily basis.

· Organize and lead regular calendar meetings as needed or directed.

· Assemble and organize court documents for attorneys.

· Scheduling motions pursuant to California Civil Procedure and local court rules.

· Follow up with courts regarding submitted documents.

· Follow-up on documents, as requested by clients or other employees of the firm.

· Process all outgoing contested mail relating to: motions, discovery, briefs, and correspondence.

· Process responsive pleadings.

· Assist with administrative duties as needed.

· Scan confidential legal documents into the firm’s case management software system.

· Process incoming contested mail, distributing to the correct paralegal.

· Assist the Administration department with additional tasks, as needed.

· Process outgoing mail daily, applying appropriate postage, date stamps, and delivery confirmation, as needed.

· Report to work in a regular and timely manner.

Knowledge/Skill/Ability Requirements:

· Experience level: 1 year of experience working in a legal office in an administrative position, preferred.

· Education level: Bachelor’s degree in Business, Criminal Justice, Criminology, or similar, preferred.

· Ability to communicate verbally in a clear, calm, and polite manner over the telephone and in person.

· Knowledge of civil procedure standards for mailing deadlines, highly preferred.

· Ability to use proper grammar and communicate professionally in writing.

· Ability to pay close attention to details, including but not limited to: deadlines, confidential information, financial figures, and legal claims.

· Ability to take initiative in learning new concepts, seeking additional information, and asking co-workers questions when uncertain.

· Ability to prioritize a variety of tasks in a manner that enables timely completion.

· Ability to take initiative in learning new concepts, seeking additional information, and asking questions of co-workers when uncertain.

· Ability to prioritize a variety of tasks in a manner that enables timely completion.

· Ability to utilize MS Office (Word, Excel, PowerPoint, Outlook) and other computer software programs in an efficient manner, and to search for help in the use of such programs independently via the internet.

· Other duties as assigned.

Physical, Mental, and Environmental Demands:

· Must be able to work in a seated or standing position, for periods up to and exceeding 8.0 hours per day.

· Extensive use of a mouse and keyboard, and a calculator.

· Extended viewing of a computer screen.

· Extensive use of a telephone.

Scheduling Requirements

· Must be able to work a normal M-F schedule on site.

Location:

· This position is domiciled at the offices of Reese Law Group, in Carlsbad, CA.