What are the responsibilities and job description for the Senior Admin Support / Records Custodian (Non-Exempt for Reef Systems) position at Reef Systems?
Senior Admin Support / Records Custodian (Non-Exempt for Reef Systems)
Job Summary
Serving as the agency's primary technical expert and point of contact for records management, this position coordinates directly with the National Archives and Records Administration (NARA) to maintain legal compliance for all physical and electronic holdings.
Core Responsibilities
Minimum Qualifications
Place of Performance
Job Summary
Serving as the agency's primary technical expert and point of contact for records management, this position coordinates directly with the National Archives and Records Administration (NARA) to maintain legal compliance for all physical and electronic holdings.
Core Responsibilities
- NARA Liaison & Compliance: Act as the primary technical point of contact for NARA. Maintain, review, and modify the Agency's Records Schedule annually to ensure strict alignment with NARA's General Records Schedule.
- Central Agency Files (CAF) Management: Maintain and organize documents within the electronic database. Establish filing procedures, execute file structures, take inventories, and enforce quality control and file retention policies.
- Staff Training & Briefings: Conduct formal records briefings and complete certifications for all onboarding staff. Conduct asset assessments and execute file management plans during exit interviews for offboarding personnel.
- FOIA Program Support: Partner with the Office of General Counsel to receive, track, and update requests within the agency database. Coordinate responsive document collection, perform required PII/confidentiality redactions, and draft response letters.
- Bi-Annual File Clean-Up: Schedule and lead agency-wide Record Management Information file clean-up sessions twice per year, training staff on disposal and electronic archiving best practices.
Minimum Qualifications
- Education: College degree required in Business, Information Management, or a related field (Records Management certificate/training preferred).
- Experience: Minimum of 10 years of related work experience, including at least 5 years of dedicated records management and FOIA processing experience.
- Physical Requirements: Ability to physically lift and move a large volume of files and heavy storage boxes.
- Clearance: U.S. Citizenship with the ability to obtain and maintain a SECRET security clearance.
Place of Performance
- U.S. Trade and Development Agency Office at 1101 Wilson Boulevard, Suite 1100, Arlington, VA 22209.