Personal Assistant

Job Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to executives and management teams. The ideal candidate will excel in managing calendars, coordinating projects, and handling a variety of clerical tasks with professionalism and discretion. This role offers an opportunity to work in a dynamic environment where attention to detail and excellent communication skills are essential for success.

Duties

• Manage and maintain executive calendars, scheduling appointments, meetings, and events using BuilderTrend
• Handle correspondence via phone, email, and other communication channels with professionalism and courtesy, demonstrating excellent phone etiquette.
• Assist with event planning, including logistics, vendor communication, and on-site coordination.
• Manage office operations including filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Utilize office management tools such as Microsoft Office Suite (Word, Excel), DocuSign, and multi-line phone systems to facilitate daily operations.
• Provide executive administrative support including managing phone systems, handling confidential information, and performing clerical duties such as filing and front desk responsibilities.
• Perform miscellaneous administrative tasks to ensure smooth office functioning and excellent customer service.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with strong office management skills.
• Proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), Microsoft Outlook Calendar, DocuSign, and data entry software.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong typing skills along with proofreading and transcription abilities.
• Experience with event planning, project coordination, bookkeeping (QuickBooks), and office procedures.
• Exceptional communication skills including phone etiquette and customer service experience.
• Demonstrated ability to handle confidential information discreetly.
• Office experience including filing systems, front desk duties, multi-line phone systems, and clerical tasks.
• Ability to work independently with minimal supervision while maintaining high standards of accuracy and professionalism. This position is ideal for a detail-oriented professional seeking a rewarding role supporting executive leadership through efficient administrative assistance.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Work Location: In person

Salary : $18 - $24