What are the responsibilities and job description for the Administrative Assistant position at Reduction In Motion?
Purpose:
Work directly with the Sustainable Operations Manager to coordinate and complete daily administrative tasks to maximize office productivity and ensure the efficient and smooth day-to-day operation of our office.
Our team members are passionate about growth, innovation, and collaboration. We are constantly striving to improve and better ourselves so that we can better support our clients. If you have growth mindset and you thrive under pressure, you are probably a great fit for our team!
Duties:
Skills/Qualifications:
Work directly with the Sustainable Operations Manager to coordinate and complete daily administrative tasks to maximize office productivity and ensure the efficient and smooth day-to-day operation of our office.
Our team members are passionate about growth, innovation, and collaboration. We are constantly striving to improve and better ourselves so that we can better support our clients. If you have growth mindset and you thrive under pressure, you are probably a great fit for our team!
Duties:
- Receptionist Duties: Answering phones and handling incoming inquiries.
- Data Entry: Reviewing and preparing client invoices for entry, managing waste audit data, entering sign-in sheets, maintaining operations planners, and management of all other relevant data support tasks.
- Reporting: Assisting in the preparation of monthly client reports and other data report requests as needed.
- Administrative Support: Assisting with meeting scheduling and notetaking, document editing, OneDrive organization, email monitoring, and social media planning.
- Sales Support: Generating billable hours reports, tracking contract terms, assistance in maintaining sales funnel
- Field Staff Support: Coordinating and completing printing needs, scheduling assistance, and organizing information for the operations team.
- Learn and work within online software applications (for HR and scheduling needs, etc.)
- The company reserves the right to add or change duties at any time
Skills/Qualifications:
- Excellent personal and digital organizational skills with the ability to adapt to a changing environment and handle multiple priorities
- Outstanding customer service skills
- Ability to troubleshoot and manage technical support issues as they relate to company computers
- Proficient knowledge of Windows and Microsoft Office 365 programs (OneDrive, Word, Excel, PowerPoint, Outlook, Teams, and Planner).
- Excellent time management skills and the ability to prioritize work
- Excellent written and verbal communication skills - creative writing and wordsmithing abilities are a plus
- Attention to detail and problem solving skills
- Abides by a Green lifestyle
- Candidate must be self-motivated, highly organized, have the ability to multi-task and be willing to take on more tasks as needed
- May require mandatory immunizations and cre
Salary : $21