What are the responsibilities and job description for the Office Administrator position at RedSail Technologies?
Office Administrator
Job Summary
The Office Administrator will provide general office support with various clerical activities and related tasks.
Key Duties
- Greet visitors and direct them to the appropriate person or department.
- Answer, screen, and forward incoming phone calls.
- Manage incoming and outgoing mail and packages.
- Maintain office supplies inventory and place orders when necessary.
- Coordinate with office supply vendors.
- Maintain the cleanliness of common areas of the office that are not cleaned by the building’s cleaning crew.
- Watering plants around the office.
- Submitting work requests and tickets to building management.
- Assist in scheduling meetings and appointments.
- Prepare and distribute internal communications, memos, and reports.
- Assist with and organize employee engagement activities.
- Handle sensitive and confidential information with discretion.
- Coordinate travel and entertainment arrangements for staff when requested.
- Assist with tasks related to client management, including but not limited to activating/disabling features, setting up basic integrations, and responding to emails.
- Other administrative duties as assigned.
Education/Training
- High School diploma or GED equivalent; additional qualification as an Administrative Assistant or Secretary is a plus.
Required Work Experience/Skills
- Proven experience as an office administrator, office assistant, or relevant administrative role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Attention to detail and accuracy.
- Ability to prioritize tasks and multitask effectively.
- Proactive problem-solving skills
- Ability to work independently with minimal supervision.
Preferred Work Experience/Skills
- Organization skills
- Ability to communicate verbally and in writing with Customers, Vendors, Operations, and other resources, including superiors.
- Demonstrate a degree of skill in attention to detail.
- Basic clerical and business skills.
- Confidentiality is given, given the nature and variety of the work.
Discretionary Judgment
- Uses independent judgment and discretion based upon the employee’s experience in the position and knowledge of the products, equipment, and services.
- Uses good judgment and possesses ethical work values.
Physical Demands, Working Conditions, and General Employment Guidelines
- Moderate levels of stress may be experienced in the performance of the job.
- Position is performed in a general office environment where physical work includes sitting, standing, reaching, kneeling, bending, and lifting to 25 lbs.
- In-office attendance is expected 5 days per week from Monday-Friday.
Equipment
- Daily use of the Microsoft Teams (phone), computer, printer, and other routine office equipment
Safety to Self and Others
- Little responsibility for safety of others. The job is performed in an office setting where there are no hazardous materials or equipment.
Working Conditions/Hazards
- Position is performed in an open office environment.
Work Location
- RedSail Office (Oak Brook, IL)
