Executive Assistant

Redmont Talent Partners is working with a growing Birmingham-based nonprofit organization focused on early childhood development that is seeking an experienced, organized, and highly efficient Executive Assistant to join their team. This role will work directly with the Executive Director and serve as a strategic partner responsible for managing executive operations, coordinating priorities, and ensuring the smooth flow of communications, scheduling, and key initiatives.

The ideal candidate is proactive, detail-oriented, exercises excellent judgment, and thrives in a collaborative environment. This position enables the Executive Director to focus on organizational leadership, stakeholder engagement, and strategic growth.

Executive Assistant Position Overview

Location: Birmingham, Alabama (hybrid work arrangement with regular in-person collaboration)

Schedule: Full-time or part-time opportunities available

Key Responsibilities

Executive Calendar & Prioritization

• Manage a complex and evolving calendar, balancing competing priorities and scheduling requests.
• Serve as the primary point of contact for access to the Executive Director.
• Anticipate scheduling conflicts and proactively recommend solutions.
• Protect time designated for strategic planning and focused work.

Meeting & Project Preparation

• Prepare agendas, briefing materials, meeting notes, and follow-up communications.
• Track commitments, action items, and important deadlines.
• Ensure the Executive Director is well-prepared for meetings with board members, donors, community leaders, and key partners.

Communications Management

• Draft and manage correspondence on behalf of the Executive Director.
• Maintain professional relationships with internal and external stakeholders.
• Ensure timely, responsive, and thoughtful communication.

Operational & Administrative Support

• Coordinate travel, events, board meetings, and other organizational activities.
• Manage expense reporting and administrative processes.
• Support office operations and organizational systems as needed.

Process Improvement

• Develop and refine systems that improve efficiency, organization, and accountability.
• Identify opportunities to leverage technology and automation tools to streamline routine tasks.

Development & External Relations Support

• Assist with donor records, acknowledgements, event logistics, and relationship management activities.
• Provide administrative support for fundraising and community engagement initiatives.

Desired Qualifications

Successful candidates will demonstrate:

• Strong organizational and project management skills
• Exceptional attention to detail and follow-through
• Sound judgment and ability to prioritize effectively
• High levels of discretion when handling confidential information
• Excellent written and verbal communication skills
• Proficiency with technology and an interest in leveraging new productivity tools
• A professional, service-oriented approach balanced with confidence and accountability
• Experience supporting senior executives, organizational leaders, or founders is strongly preferred

Compensation & Benefits

Competitive compensation commensurate with experience. Benefits may include flexible scheduling, retirement contributions, generous paid time off, professional development opportunities, technology resources, and health-related benefits for eligible full-time employees.

Redmont Talent Partners is a subsidiary Redmont Capital, a Birmingham, Alabama–based investment bank. We focus on partnering with companies that offer exceptional opportunities and strong, people-first cultures—primarily within small to mid-sized organizations. We go beyond simply filling roles; we’re committed to building lasting careers and meaningful partnerships.

If you’re ready to take the next step or discuss this role further, please apply.