Executive Assistant - Education

Hourly pay range: $26.64 min. - $38.63 max

This position provides administrative and project management services to the Director of Education and the Vice President of Human Resources. Responsible for a wide range of duties, to include identifying and coordinating key training opportunities within the Learning Management System. They manage the online learning management system, which includes but is not limited to updating module content, assignments, curriculum, and student groups. Duties include ensuring hospital staff education is deployed timely, documentation of completion is accurate, and competency record are managed/maintained. This position will be responsible for coordinating and administering training programs, educational reporting, student contracting review and tracking, as well as data support as needed. Responsible for managing student clinical rotations within the hospital by screening, processing and scheduling school rotations in collaboration with the clinical units. The position will partner with colleges to identify desired skill sets for clinical rotations, provide administrative support, and act as a key resource for students within the hospital. This position will partner with other hospital departments to efficiently process clinical students and prepare them for clinical rotations within the hospital. Managing the schedules; acting as his or her representative in dealings with third parties; prioritizing and handling correspondence; researching and handling special projects; oversee document tracking for audits, tracking action items from cross-departmental projects to ensure deadlines and deliverables are met; compiling data from department heads to draft initial monthly performance review reports; This person uses initiative and independent judgment when performing all required duties.

*Ability to meet all job & physical requirements as outlined in job description or as agreed through a work place accommodation.

EDUCATION/TRAINING/ EXPERIENCE:

1. Associates degree in business or related field, or five (5) years’ direct experience in lieu of degree.
2. Proven experience in an administrative role supporting a C-Suite leader: Three (3) years required.
3. Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
4. Exceptional customer service skills with a professional demeanor
5. Ability to handle sensitive information with confidentiality
6. Strong organizational skills with the ability to prioritize tasks effectively
7. Experience in project coordination preferred