DOT Generalist

POSITION PURPOSE:

The DOT Compliance Generalist is responsible for assisting in the administering of Reddy Ice fleet safety programs, including compliance with DOT requirements. This position assists in developing and is to be a champion in fostering a culture of fleet safety. Strategically deploys and processes actionable data from safety telematics, helps to achieve FMCSA Compliance through coaching; training and assists operations as well as other team members in developing a team of fleet safety leaders. This role is also responsible for administering the post-accident DOT drug and alcohol testing process.

Demonstrates our “True North” attributes: voice of the customer, respect for the individual, no nonsense communication and utilization of facts, servant leadership and has a continuous improvement mindset in every facet of leadership and daily interaction. Leads, collaborates and demonstrates the lean principles and utilizes the lean methodologies and tools to facilitate continuous process improvements and value creation for our customers, employees, and shareholders. Actively utilizes lean tools (VSM, Kaizen, A3, etc.) to inform and assess business opportunities to drive continuous improvement. Lead and participate in Kaizen and value stream mapping activities

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DUTIES AND RESPONSIBILITIE

S:DOT / FMCSA Complian

• ceManage Electronic Logging Device (ELD) System as the Administrat
• orSubject Matter Expert in Electronic Logging Devices (ELD) and Telematics Syste
• msAssist Operations in investigating and assigning unassigned truck move
• s.Assist Operations in tracking and reporting incomplete monthly inspections to managers and supervisor
• s.Address safety non-conformance and violations/incidents with the drivers & their manage
• rsAssist in maintaining and filing DOT records such as DQ Files (file/purge according to regulatio
• n)Maintains and updates fleet safety training materials, in conjunction with Senior Manager Fleet Safety as well as other team member
• s.Maintains and oversees CSA reporting and accuracy of CSA score
• s.Track/file DOT Roadside Stop Inspection activities and documents accident reporting activiti
• esFacilitates continuing safety training and education program
• s.Investigate Hours of Service infractions/violatio
• nsAssists in developing a Safety Focused Cultu
• reSupports locations in prioritizing fleet safety initiative
• s.Strategically leverages telematics to achieve safety objectives by creating dashboards, regular reports, and ad hoc reports upon request. Develops actionable safety and compliance programs based on data analysi
• s.Supports Field Leadership by assisting with questions and troubleshooting efforts in telematics dashboar
• d.Supports execution of safety meetings, truck rodeos, driver observations, ride-alongs, and other options to reward safe driving behavio
• r.Supports development of safety goals and measureme
• ntMonitors safety initiatives and recommend improvement
• s.Communicates potential safety shortfalls to Field Leadership & Field Risk Manage
• rsPassionate about decreasing vehicle accidents, vehicle incidents and workers compensation claim incident
• s.Monitors safety/telematics inventory and ensures any requested material is distributed to locations in a timely manne
• r.Manages post-accident drug and alcohol testing processes. Coordinates with field management and Risk Management to manage and communicate positive test result
• s.Make and assume other duties and responsibilities required or assigned by management. Adhering to the Code of Business Ethics is essential. We value honesty and integrity above all else and we expect our employees to be committed to the highest ethical standard
• s.Maintain high safety standards. Safety is personal for us al

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SKILLS & ABILIT

• IESAbility to write and prepare DOT related materials, reports, correspondence, e
• tc.Strong attention to det
• ailEffective communication and positive customer serv
• iceAble to manage time wisely and productive
• ly.Ability to be proactive and strategic, as well as tactic
• al.Strong computer skills and the ability to learn to effectively use company software – with train

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SUPERVISORY RESPONSIBIL

ITY:None, this is an individual contributor r

ole.
WORKING CONDITIONS/PHYSICAL REQUIREM

ENTS:Limited travel: on-call availability, weekend and evening work may be required. Must hold a valid driver’s license with an acceptable MVR. Work is generally performed in an office environment using computers, phones, and other office equipment. Work is conducted in a fast-paced, rapidly changing environment. The ability to manage stress, build professional and collaborative relationships, and reason through complex business situations is essen

tial.
EDUCATION AND EXPER

• IENCE:2 years of DOT safety/compliance experience man
• datoryMust have a good working knowledge of FMCSA Hours of Service Regulations and State and Federal DOT rules and regula